Senior Executive Assistant

Russell Tobin; Glendale (AZ); Remote; USD 60,000 - 80,000; Full time

Job summary

Une entreprise de marché en ligne américaine recherche un Assistant Exécutif Senior pour soutenir un leader au sein d'une organisation dynamique. Le candidat idéal doit être organisé, proactif et capable de gérer des informations sensibles tout en travaillant de manière autonome et collaborative. Ce poste propose une rémunération horaire entre 56,34 $ et 60,34 $.

Benefits

Couverture santé complète

Plan d'épargne retraite 401(k)

Assurance vie et invalidité

Programme d'assistance aux employés

Protection contre le vol d'identité

Assurance auto et habitation

Réductions pour employés auprès de certains fournisseurs

Qualifications

• 5+ ans d'expérience dans un rôle administratif au sein d'un environnement dynamique.
• Capacité démontrée à gérer des informations confidentielles avec discrétion.
• Expérience préférée dans des environnements technologiques en forte croissance.

Responsibilities

• Gérer les tâches administratives exécutives au quotidien, y compris la coordination d'agendas et l'organisation de voyages.
• Agir en tant que partenaire stratégique, alignant les priorités de l'exécutif avec celles de l'organisation.
• Préparer des communications internes et soutenir la création de contenu pour les besoins exécutifs.

Skills

Communication

Organisation

Gestion de priorités

Adaptabilité

Résolution de conflits

Education

Bachelor's degree preferred

Tools

Google Workspace

Excel

Keynote

Job description

Russell Tobin's client, an American online marketplace company, is hiring a Senior Executive Assistant in San Francisco, CA 94103 (Fully Remote)

Job Title : Executive Business Partner

Location : San Francisco, CA 94103 (Fully Remote)

Employment Type : Contract

Pay rate : $56.34 - $60.34 / hr.

Job Description :

We are seeking a highly organized and proactive Executive Assistant to support a senior leader within a fast-paced, dynamic organization. This role goes beyond traditional administrative tasks, requiring strategic thinking, strong communication skills, and the ability to manage high-level relationships and sensitive information. The ideal candidate thrives in a fast-paced, ever-changing environment and is comfortable working both independently and collaboratively.

Key Responsibilities :

• Manage day-to-day executive administrative tasks, including advanced calendar coordination, travel arrangements, expense reporting, and meeting logistics.
• Serve as a thought partner, strategically aligning the executive's schedule with organizational priorities.
• Plan and execute team events, offsites, recognition activities, and onboarding programs for new team members.
• Draft internal communications, prepare presentations, and support content creation for executive needs.
• Track budgets and manage purchase orders in collaboration with finance teams.
• Provide project support, including quarterly business reviews and cross-functional initiatives.
• Coordinate senior leadership agendas, manage external executive events, and maintain partnerships with internal stakeholders such as HR, Finance, Legal, and Communications.
• Represent the organization with professionalism to both internal and external stakeholders.
• Handle ad hoc requests and special projects with discretion and flexibility.
• Exceptional verbal and written communication skills
• High level of professionalism, discretion, and judgment
• Strong organizational and multitasking abilities
• Adaptability in navigating ambiguity and shifting priorities
• Proficiency with Google Workspace, Keynote, and Excel
• Conflict resolution and feedback management
• Detail-oriented with strong follow-through
• Calm under pressure and deadline-driven

Qualifications :

• 5+ years of experience supporting senior-level executives in an administrative capacity
• Experience in high-growth or fast-paced tech environments is strongly preferred
• Demonstrated ability to handle confidential information with discretion

Education :

• Bachelor's degree preferred or equivalent practical experience

Benefits that Russell Tobin offers :

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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