Senior Executive Administrative Assistant-Marketing

AECOM; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

AECOM seeks an Executive Administrative Assistant to join its Marketing team in New York City. The role focuses on supporting executives by managing calendars, coordinating meetings, and ensuring efficient communication. This full-time position requires at least five years of administrative experience and offers a competitive pay rate along with a comprehensive benefits package.

Benefits

Comprehensive health care coverage

Retirement savings plan

Tuition reimbursement

Qualifications

• 5 years of administrative experience required.
• Ability to manage confidential situations with discretion.
• Strong proficiency in Microsoft Office is essential.

Responsibilities

• Maintain complex and detailed calendars.
• Manage coordination and logistics for meetings and travel.
• Produce high-quality emails and messages.

Skills

Organizational Skills

Communication Skills

Microsoft Office Skills

Discretion

Education

College degree

Job description

Become an integral part of the Marketing team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant on the Marketing team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

**Job responsibilities**

+ Maintain complex and detailed calendars

+ Screen incoming calls and determine the level of priority, while using caution in dispensing information

+ Manage the coordination and logistics of both internal and external meetings

+ Arrange and coordinate complicated domestic and international travel

+ Organize all aspects of internal and external events, including catering and transportation

+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

+ Produce high quality emails and messages to individuals at all levels of the organization

+ Maintain department documents, including current organizational charts and Executive Bio's

+ Handle regular activities without prompting, and advise in advance with issues or delays

+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

**Required qualifications, capabilities, and skills**

+ At least five years of administrative experience

+ Advanced ability to organize

+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management

+ Strong interpersonal, written, and oral communication skills

+ Strong proficiency in Microsoft Office

+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

**Preferred qualifications, capabilities, and skills**

+ Experience supporting at the Managing Director level (or equivalent) or above

+ College degree is a plus

**Note: This role requires five days in the office at the location listed, we won't consider other locations or a hybrid schedule.**

Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans

**Base Pay/Salary**

New York,NY $41.11 - $57.69 / hour