Senior Executive Assistant

Russell Tobin; Sioux Falls (SD); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading online marketplace company is seeking a highly organized and proactive Executive Business Partner to support a senior leader in a dynamic environment. This remote position involves strategic planning, coordinating administrative tasks, managing high-level relationships, and supporting various executive needs while ensuring discretion and a high level of professionalism. Candidates should have significant experience in administrative roles, particularly in fast-paced tech settings.

Benefits

Comprehensive healthcare coverage

401(k) retirement savings

Employee discounts with preferred vendors

Qualifications

• 5+ years supporting senior executives in an administrative role.
• Experience in high-growth tech environments preferred.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage executive administrative tasks including calendar coordination and travel arrangements.
• Plan and execute team events and onboarding programs.
• Draft presentations and manage budgets.

Skills

Effective communication

Multitasking

Conflict resolution

Proficiency with Google Workspace

Detail-oriented

Adaptability

Education

Bachelor's degree preferred

Tools

Google Workspace

Excel

Keynote

Job description

Russell Tobin's client, an American online marketplace company, is hiring a Senior Executive Assistant in San Francisco, CA 94103 (Fully Remote)

Job Title : Executive Business Partner

Location : San Francisco, CA 94103 (Fully Remote)

Employment Type : Contract

Pay rate : $56.34 - $60.34 / hr.

Job Description :

We are seeking a highly organized and proactive Executive Assistant to support a senior leader within a fast-paced, dynamic organization. This role goes beyond traditional administrative tasks, requiring strategic thinking, strong communication skills, and the ability to manage high-level relationships and sensitive information. The ideal candidate thrives in a fast-paced, ever-changing environment and is comfortable working both independently and collaboratively.

Key Responsibilities :

• Manage day-to-day executive administrative tasks, including advanced calendar coordination, travel arrangements, expense reporting, and meeting logistics.
• Serve as a thought partner, strategically aligning the executive's schedule with organizational priorities.
• Plan and execute team events, offsites, recognition activities, and onboarding programs for new team members.
• Draft internal communications, prepare presentations, and support content creation for executive needs.
• Track budgets and manage purchase orders in collaboration with finance teams.
• Provide project support, including quarterly business reviews and cross-functional initiatives.
• Coordinate senior leadership agendas, manage external executive events, and maintain partnerships with internal stakeholders such as HR, Finance, Legal, and Communications.
• Represent the organization with professionalism to both internal and external stakeholders.
• Handle ad hoc requests and special projects with discretion and flexibility.
• Exceptional verbal and written communication skills
• High level of professionalism, discretion, and judgment
• Strong organizational and multitasking abilities
• Adaptability in navigating ambiguity and shifting priorities
• Proficiency with Google Workspace, Keynote, and Excel
• Conflict resolution and feedback management
• Detail-oriented with strong follow-through
• Calm under pressure and deadline-driven

Qualifications :

• 5+ years of experience supporting senior-level executives in an administrative capacity
• Experience in high-growth or fast-paced tech environments is strongly preferred
• Demonstrated ability to handle confidential information with discretion

Education :

• Bachelor's degree preferred or equivalent practical experience

Benefits that Russell Tobin offers :

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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