Senior Executive Assistant & Bid Coordinator

Clark Concrete Contractors, LLC; United States; On-site; USD 45,000 - 140,000; Full time

Benefits offered by this job

Health/dental/vision benefits

Paid time off

401k retirement plan

Life insurance

Commuter benefit

Disability insurance

Tuition reimbursement

Holiday contribution program

Job summary

Clark Construction Group is seeking an organized administrative professional to support senior leadership and the department across scheduling, document review, bid coordination, and reporting. You will manage calendars, handle confidential information, and assist with RFPs/RFQs while coordinating with subcontractors and vendors on BuildingConnected and Procore.

The role requires strong Microsoft Office skills, attention to detail, and the ability to multitask in a fast-paced construction

Qualifications

• Experience supporting senior leadership and/or department in administrative capacity.
• Demonstrated ability to 'think on your feet' and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Must be advanced in Microsoft Office applications.
• Work overtime to meet business requirements, as needed.
• Previous administrative experience within the commercial construction, engineering, or architecture industry.
• Familiarity with bid coordination workflows, public/private procurement processes, and standard construction terminology.
• Exposure to construction project management and bidding software (e.g., Procore, BuildingConnected, Bluebeam Revu, or Adobe Acrobat Pro)

Responsibilities

• Provide operational and logistical support to senior leadership and department.
• Manage a busy calendar and coordinate complex meetings.
• Review and summarize documents and deliver timely reports.
• Coordinate the end-to-end administrative delivery of RFPs, RFQs, and bid packages according to Clark Construction standards.
• Monitor bid deadlines, milestones, and deliverable schedules across active estimating and procurement.
• Assist with subcontractor and vendor outreach, bid invitations, plan distribution, and receipt tracking using platforms such as BuildingConnected or Procore.
• Compile, format, proofread, and assemble technical proposals, qualifications statements, and bid compliance exhibits.
• Maintain digital bid files and bid logs to ensure all team members work from the latest revisions.
• Coordinate logistics for bid day, including secure document submissions and notary services.
• Provide support to other members of the department's team as needed.
• Maintain document control and ensure adherence to safety and process policies.

Skills

Problem solving

Communication

Organizational skills

Confidentiality

Microsoft Office

Tools

Procore

BuildingConnected

Bluebeam Revu

Adobe Acrobat Pro

Job description

Clark Construction Group is seeking an organized administrative professional to support senior leadership and the department across scheduling, document review, bid coordination, and reporting. You will manage calendars, handle confidential information, and assist with RFPs/RFQs while coordinating with subcontractors and vendors on BuildingConnected and Procore.

The role requires strong Microsoft Office skills, attention to detail, and the ability to multitask in a fast-paced construction