Executive Assistant & Bid Coordination Pro

Clark Holdings Inc.; McLean (VA); On-site; USD 45,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Retirement/401k

Paid time off

Life insurance

Commuter benefit

Tuition reimbursement

Job summary

Clark Construction is seeking an Executive Assistant in McLean, VA to support senior leadership with scheduling, communications, and daily operations. You will manage complex calendars, coordinate meetings, and ensure timely delivery of reports and documents.

In this role, you will provide dedicated bid coordination support across preconstruction activities, including RFPs/RFQs, plan distribution, and submission tracking using BuildingConnected, Procore, and related tools.

Qualifications

• Experience supporting senior leadership or department in an administrative capacity.
• Ability to manage complex calendars and conflicting priorities.
• Strong written and verbal communication with discretion and confidentiality.

Responsibilities

• Provide administrative support to executives, including scheduling and logistics.
• Coordinate end-to-end bid processes (RFPs/RFQs) and track milestones.
• Assist with subcontractor outreach, plan distribution, and bid documentation.
• Prepare, format, and assemble technical proposals and bid exhibits.
• Maintain and organize digital bid files and project documents.

Skills

Administrative support

Calendar management

Communication skills

Problem solving

Tools

Procore

BuildingConnected

Bluebeam Revu

Adobe Acrobat Pro

Job description

Clark Construction is seeking an Executive Assistant in McLean, VA to support senior leadership with scheduling, communications, and daily operations. You will manage complex calendars, coordinate meetings, and ensure timely delivery of reports and documents.

In this role, you will provide dedicated bid coordination support across preconstruction activities, including RFPs/RFQs, plan distribution, and submission tracking using BuildingConnected, Procore, and related tools.