Executive Assistant: Construction Bid Coordinator

Clark Construction Group, LLC; McLean (VA); On-site; USD 45,000 - 140,000; Full time

Benefits offered by this job

Health benefits

401k/retirement plan

Paid time off

Bonus potential

Job summary

Clark Construction Group, LLC in McLean, VA is seeking an Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, coordinate meetings, and assist with bid coordination throughout the preconstruction lifecycle.

The role requires strong organizational skills, confidentiality, exceptional written and verbal communication, and the ability to juggle multiple projects, deadlines, and bid packages using tools like Procore, BuildingConnected,

Qualifications

• Experience supporting senior leadership in an administrative capacity.
• Ability to think on your feet and solve problems; maintain confidentiality.

Responsibilities

• Provide operational and logistical support to senior leadership and department.
• Manage a busy calendar and coordinate complex meetings with internal and external executives.
• Review and summarize documents and deliver timely reports.
• Prioritize and manage multiple projects concurrently.
• Maintain accurate documentation and filing systems.
• Coordinate end-to-end administrative delivery of RFPs, RFQs, and bid packages.
• Monitor bid deadlines and milestones across estimating/procurement.
• Assist with subcontractor and vendor outreach and bid invitations.
• Prepare and assemble proposals, qualifications, and bid exhibits.
• Maintain digital bid files and logs; ensure access to latest revisions.
• Coordinate bid day logistics and compliance submissions.

Skills

Microsoft Office

Calendar management

Communication

Problem solving

Tools

Procore

BuildingConnected

Bluebeam Revu

Adobe Acrobat Pro

Job description

Clark Construction Group, LLC in McLean, VA is seeking an Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, coordinate meetings, and assist with bid coordination throughout the preconstruction lifecycle.

The role requires strong organizational skills, confidentiality, exceptional written and verbal communication, and the ability to juggle multiple projects, deadlines, and bid packages using tools like Procore, BuildingConnected,