Senior Executive Assistant & Bid Coordination Lead

Clark Construction Group; McLean (VA); On-site; USD 45,000 - 140,000; Full time

Job summary

Clark Construction Group seeks an Executive Assistant to support senior leadership, manage complex calendars, and handle administrative tasks across the preconstruction lifecycle.

The role also provides dedicated bid coordination support to project teams, estimating departments, and pursuit leaders, coordinating RFPs/RFQs, schedules, and submission processes with tools like Procore and BuildingConnected.

Qualifications

• Experience supporting senior leadership and/or department in administrative capacity.
• Ability to manage calendars and coordinate complex meetings.
• Familiarity with bid coordination workflows and construction terminology.

Responsibilities

• Provide operational and logistical support to senior leadership.
• Manage a busy calendar and coordinate complex meetings.
• Review and summarize documents; deliver timely reports.
• Coordinate end-to-end bid delivery of RFPs/RFQs and bid packages.
• Monitor bid deadlines and schedules across estimating and procurement.
• Assist with subcontractor and vendor outreach and bid invitations.
• Compile, format, and assemble technical proposals and bid exhibits.
• Maintain digital bid files and bid logs.
• Coordinate bid day logistics and required document submissions.

Skills

Senior leadership support

Quick thinker

Customer service

Confidentiality

Written communication

Verbal communication

Multitasking

Attention to detail

Overtime flexibility

Bid coordination

Construction industry experience

Tools

Microsoft Office

Procore

BuildingConnected

Bluebeam Revu

Adobe Acrobat Pro

Job description

Clark Construction Group seeks an Executive Assistant to support senior leadership, manage complex calendars, and handle administrative tasks across the preconstruction lifecycle.

The role also provides dedicated bid coordination support to project teams, estimating departments, and pursuit leaders, coordinating RFPs/RFQs, schedules, and submission processes with tools like Procore and BuildingConnected.