Construction Administrative Coordinator

WorkHub Enterprise; United States; Remote; USD 40,000 - 65,000; Full time

Job summary

WorkHub Enterprise is seeking a Construction Administrative Coordinator to support project documentation, subcontractor communication, bid comparisons, and day-to-day office operations.

The role focuses on construction-focused administrative support, including reviewing drawings, maintaining records, and ensuring timely follow-ups. Ideal for candidates with construction office administration experience and strong organizational skills.

Qualifications

• 2+ years of experience in construction administration or related office support.
• Ability to read architectural or construction drawings.
• Experience with subcontractor quotes and pricing comparisons.
• Strong organizational skills and attention to detail.
• Proficient in Excel, Google Sheets, PDF viewers, and document management tools.

Responsibilities

• Collect, organize, and compare subcontractor quotes, pricing, and scope details.
• Review architectural drawings, schedules, and specifications for accuracy.
• Request quotes, clarify missing information, and follow up on proposals.
• Track outstanding items, deadlines, approvals, and deliverables.
• Monitor project emails and maintain organized communication records.

Skills

Organizational skills

Attention to detail

Email management

Multitasking

Excel

Google Sheets

PDF viewers

Document management tools

Tools

Excel

Google Sheets

PDF viewers

Document management tools

Job description

We are seeking an organized, detail-oriented Construction Administrative Coordinator to support project documentation, subcontractor communication, bid comparisons, and day-to-day office operations.

This is a construction-focused administrative support position, ideal for someone with experience in construction office administration, project assistance, or subcontractor coordination.

The role involves reviewing construction drawings and proposals for basic accuracy and completeness, maintaining organized records, and ensuring timely follow-ups.

Key Responsibilities

• Bid & Proposal Support: Collect, organize, and compare subcontractor quotes, pricing, and scope details.
• Construction Document Review: Review architectural drawings, schedules, and specifications to help verify information against subcontractor proposals.
• Subcontractor Communication: Request quotes, clarify missing information, and follow up on pending proposals.
• Project Follow-Ups: Track outstanding items, deadlines, approvals, and deliverables to keep projects moving.
• Email & Inbox Management: Monitor project correspondence, respond to routine inquiries, and maintain organized communication records.

Qualifications & Requirements

• 2+ years of experience in construction administration, project assistance, or a related office support role preferred.
• Basic ability to read and understand architectural or construction drawings.
• Familiarity with subcontractor quotes, proposals, and basic pricing comparisons.
• Strong organizational skills and attention to detail.
• Comfortable managing emails, follow-ups, and multiple administrative tasks independently.
• Proficiency in Excel, Google Sheets, PDF viewers, and document management tools.
• Reliable computer, internet connection, and home office setup.

Ideal Candidate

We are looking for someone with a construction administrative background.

The ideal candidate is comfortable working with construction documents and subcontractor proposals while focusing primarily on administrative coordination, organization, and follow-through.