Executive Assistant

BNY Mellon Capital Markets, LLC; New York (NY); Hybrid; USD 56,000 - 100,000; Full time

Job summary

BNY Mellon seeks an Executive Assistant to support a senior executive in their New York location. The role involves advanced administrative responsibilities, emphasizing communication and confidentiality. Candidates with 7+ years of experience and strong collaboration skills will thrive in this inclusive workplace, renowned for its innovative culture.

Benefits

Flexible global resources

Generous paid leaves

Wellbeing programs

Qualifications

• 7+ years of total work experience preferred.
• Bachelor's degree in lieu of some experience may be considered.
• Vocational training in relevant business software preferred.

Responsibilities

• Independently completes advanced administrative tasks for a senior executive.
• Schedules meetings, manages communication, and maintains the executive's calendar.
• Exercises discretion and prioritizes a range of requests directed to the executive.

Skills

Tact

Diplomacy

Confidentiality

Collaboration

Communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

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Job Description

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.

Job Description

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what is all about.

We’re seeking a future team member for the role of Executive Assistant. This role is located in New York, NY and is Hybrid.

In this role, you’ll make an impact in the following ways:

• Independently completes the full range of advanced administrative activities in support of a senior executive heading a large complex business unit or function.
• Responsible for daily interaction and management of communication with the assigned senior executive's direct reports. Interactions are frequently at the leadership level.
• Displays ability to appropriately interact with leaders inside and outside the organization during significant, frequent interactions. A commensurately high level of tact, diplomacy and confidentiality are therefore essential along with the ability to modify communication style to suit the audience.
• Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned senior executive.
• Completes all billing and expense activities and resolves associated issues on behalf of the senior executive.
• Screens calls and visitors, and resolves inquiries.
• Exercises autonomy in anticipating a diverse range of issues often of the highest complexity and troubleshooting these issues as they arise.
• Typically conducts administrative assignments of the highest complexity, including production of materials that are highly sensitive in nature.
• Applies discretion to independently triage the full spectrum of requests, questions and problems directed toward the assigned senior executive's office, and appropriately prioritizes, addresses and/or identifies the level of urgency and escalates.
• Effectively manages the flow of information to/from the assigned senior executive and is authorized to speak on behalf of him/her in certain limited circumstances. May be expected to develop correspondences, memoranda and reports on behalf of the assigned senior executive.
  
  

To be successful in this role, we’re seeking the following:

• Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
• High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree preferred. Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of product, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred. 7+ years of total work experience preferred. Bachelor’s degree in lieu of some experience may be considered.
  
  

At BNY, our culture speaks for itself. Here’s a few of our awards:

• America’s Most Innovative Companies, Fortune, 2024
• World’s Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion, Disability: IN – 100% score, 2023-2024
• “Most Just Companies”, Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg’s Gender Equality Index (GEI), 2023
  
  

Our Benefits And Rewards

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $56,000 and $100,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs.

This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.

BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $52,000 and $100,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs.

This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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