Senior Executive Assistant

RCLCO; Washington (District of Columbia); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Vacation & wellness time

Family planning & fertility benefits

Employer-paid family leave

Education stipend

Commuting stipend

Cell phone stipend

Wellness program / EAP

401(k) employer contribution

FSA/HSA option

In-office lunches & social events

Volunteer time off

UrbanSitter access

Job summary

RCLCO, a leader in strategic economic guidance for real estate, seeks a Senior Executive Assistant to be the CEO's right hand and support 2–3 Managing Directors in Bethesda and nearby offices. The role includes calendar/email/travel management, onboarding, travel bookings, and BD support, with occasional personal scheduling.

You should have 7+ years of senior admin experience, top-notch organizational skills, and a Bachelor's degree. Work is in-office 4 days a week, with remote 1 day weekly.

Qualifications

• 7+ years of executive or administrative assistance, supporting C-suite or senior leaders.
• Comfort managing multiple priorities and wearing several hats.
• Strong attention to detail and excellent judgment with confidential information.
• Advanced ability in Microsoft Office and willingness to learn automations.

Responsibilities

• Be the right hand to the CEO, anticipate needs and add value beyond routine tasks.
• Support two to three Managing Directors with calendars, emails and travel.
• Submit timesheets and expense reports; track client-related activities for BD.
• Facilitate onboarding and training for new colleagues with HR and hiring managers.
• Keep the DC/Bethesda office running smoothly and help build company culture.
• Provide limited personal assistant support to the CEO (less than 5 hours/week).

Skills

Executive support

Calendar management

Travel coordination

Email management

MS Office proficiency

Multitasking

Communication

Discretion

Education

Bachelor's degree

Job description

RCLCO, a leader in providing strategic economic guidance to the real estate industry, is hiring a Senior Executive Assistant to serve as the right hand to our CEO and to support two to three Managing Directors in our Bethesda office and surrounding office locations.

You'll join a positive, high-energy office of driven, collaborative colleagues, with room to grow as a trusted member of senior leadership's inner circle.

What You'll Do

• Be the CEO's right hand. Work with him to identify where support will make the biggest difference beyond standard EA tasks, then take ownership and run with it. Anticipate needs and bring ideas on how to add value.
• Support two to three Managing Directors, including:
  • Maintaining calendars and schedules, and setting up appointments and meetings;
  • Managing email and inboxes on executives' behalf;
  • Coordinating and booking domestic and international travel;
  • Submitting timesheets and expense reports; and
  • Tracking client-related activities tied to business development goals and support other BD initiatives linked to your executives' involvement.
• Help new colleagues land well by facilitating onboarding and training in tandem with hiring managers and the human capital team.
• Keep the DC office running smoothly, including supplies, common areas, and welcoming visitors.
• Help build our culture by supporting the Operations team with social events and company-wide gatherings, alongside our existing EA in the DC office.
• Provide limited personal assistant support to the CEO, such as occasional personal scheduling and appointments (less than 5 hours a week).

Who You Are

You are a career EA who loves supporting senior leaders. You thrive on the ability to anticipate what's needed before it's asked, see ways to contribute beyond the task in front of you, and bring energy and enthusiasm that lifts those around you.

You bring:

• 7+ years of relevant experience in executive or administrative assistance, including support of C-suite or senior leaders, human capital/resources, operations, or related roles, ideally in professional services.
• Comfort managing multiple competing priorities and wearing several hats at once.
• Highly adaptable, with a willingness to learn new skills and take on a variety of requests from leadership and peers.
• Very strong attention to detail, and a record of follow-up and follow-through.
• Excellent judgment and discretion with confidential information.
• Excellent written and verbal communication skills.
• Advanced ability in Microsoft Office (particularly Word, Excel, PowerPoint, Outlook), plus experience with and eagerness to learn and implement automations across your work and the work of those you support.
• A positive, professional attitude; a self-starter and an excellent time manager.
• Bachelor's degree highly preferred.

Why RCLCO

• A team that's fun to work with. Our office is positive, high-energy, and full of highly driven, collaborative colleagues who help each other succeed.
• Proximity to the people shaping the industry. Work alongside the "best minds in real estate" and our firm's senior leaders every day.
• A seat at the table. You'll partner directly with the CEO and other senior leaders and gain valuable insight to how the firm is growing and adapting in real time.
• Advocacy, support, and opportunity. RCLCO has built an environment where team members are supported and given room to grow and learn.
• Flexibility. Full-time, in-office 4 days per week in Bethesda, with the option to work remotely 1 day per week.
• Compensation and benefits. Base salary range of $95,000–$105,000, depending on experience, plus an attractive benefits package, which includes:
  • 100% paid healthcare for employees, including dental and vision insurance (with the option to upgrade plans and add dependents at team member's expense)
  • Competitive vacation and wellness/sick time provided annually
  • Family planning and fertility benefits
  • Employer-paid family leave after one year of employment
  • Employee stipend for continuing education and professional development
  • Commuting stipend for team members not driving to work
  • Cell phone stipend
  • Wellness benefits such as an Employee Assistance Program, standing desks available to all team members, and healthy snacks supplied in each office location
  • Annual employer contribution to 401(k)
  • Option to participate in FSA or HSA
  • In-office lunches and social events on a regular basis
  • Paid time off to volunteer annually
  • Employee Assistance Program
  • Access to UrbanSitter for care resources, including childcare, pet care, elder care, and home maintenance options

Equal Opportunity Employer - RCLCO is an EEO Employer who celebrates diversity - Drug-Free Workplace

RCLCO is committed to Diversity, Equity, and Inclusion and strives to cultivate a diverse working environment that respects and values individuals from a broad range of backgrounds and experiences.