TS

Northbound Executive Search; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Northbound Executive Search is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership in New York.

The ideal candidate will have 3+ years of EA or administrative support experience, a bachelor’s degree, and the ability to manage competing priorities in a fast-paced environment. Strong communication, discretion, and proactive anticipation of executivess needs are required.

Qualifications

• 3+ years of experience as an Executive Assistant or similar.
• Experience supporting senior leadership in professional services, finance, consulting, or corporate environments.
• Strong written and verbal communication; ability to handle sensitive information with discretion.

Responsibilities

• Provide comprehensive administrative and operational support to senior leadership.
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Prepare, edit, and format correspondence, presentations, and reports.
• Coordinate meetings, prepare agendas, distribute materials, and track follow-up items.
• Handle confidential information with discretion and professionalism.
• Process expense reports, invoices, and assist with other administrative tasks.
• Support special projects, events, and general office operations as needed.

Skills

Calendar management

Travel planning

Executive support

Discretion

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

A professional services firm is seeking an experienced and highly organized Executive Assistant to provide administrative and operational support to senior leadership. The ideal candidate will have at least 3 years of Executive Assistant or administrative support experience, a bachelor’s degree, and the ability to manage competing priorities in a fast-paced, professional environment. This individual must demonstrate strong communication skills, attention to detail, discretion, and the ability to anticipate the needs of executives.

Key Responsibilities

Provide comprehensive administrative support to senior executives and leadership.

Manage complex calendars, schedule meetings, and coordinate internal and external appointments.

Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.

Prepare, edit, and format correspondence, presentations, reports, and other business documents.

Coordinate meetings, prepare agendas, distribute materials, and track follow-up items.

Serve as a point of contact for internal employees, clients, and external business partners.

Handle confidential and sensitive information with a high level of discretion.

Process expense reports, manage invoices, and assist with other administrative and financial tasks.

Assist with special projects, event coordination, and general office operations as needed.

Proactively identify scheduling conflicts and help executives prioritize daily responsibilities.

Qualifications

3+ years of experience as an Executive Assistant or in a similar administrative support role.

Experience supporting senior-level executives in a professional services, financial services, consulting, or corporate environment preferred.

Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.

Excellent written and verbal communication skills.

Strong organizational skills and the ability to manage multiple priorities simultaneously.

Exceptional attention to detail and follow-through.

Ability to handle confidential information and exercise sound judgment.

Professional demeanor with strong interpersonal and relationship-building skills.

Ability to work independently and anticipate executive needs.