Senior Executive Assistant

Cherry Assistant LLC; United States; Remote; USD 20,000 - 38,000; Full time

Benefits offered by this job

Competitive pay rates

US phone number and business email

Remote work flexibility

No commute

Long-term client relationships

Career advancement opportunities

Job summary

Cherry Assistant LLC in the United States is seeking a Senior Executive Assistant to support senior executives at a private investment firm. This fully remote role requires proactive organization, discretion, and excellent communication across time zones.

You will manage complex calendars, coordinate international travel, draft investor correspondence, prepare concise briefs from CIMs and memos, and oversee CRM notes and vendor coordination while maintaining confidentiality and high attention to

Qualifications

• 3+ years of experience as an Executive Assistant supporting executives in private equity, venture capital, investment banking, or similar environments.
• 3+ proven experience managing complex calendars and international travel coordination.
• 3+ years of experience drafting professional correspondence and preparing executive-level briefs.
• Strong judgment, proactivity, and ability to work independently with minimal direction.
• Excellent written and verbal English communication skills.
• High attention to detail and ability to handle confidential information with discretion.

Responsibilities

• Own complex, high-volume calendar management across multiple time zones and schedule investor/client meetings efficiently.
• Plan and coordinate international travel end-to-end, including flights, accommodation, transport, and detailed itineraries.
• Draft, send, and track investor communications, NDAs, capital call follow-ups, and document signatures.
• Prepare concise 1-2 page meeting briefs by reviewing CIMs/deal memos and using AI tools to summarize key insights.
• Manage executive inbox by triaging, prioritizing, and flagging urgent communications while tracking follow-ups.
• Maintain and organize contact databases/CRM, including logging meetings, notes, and next steps.
• Coordinate meeting logistics, agendas, and materials while capturing and tracking action items.
• Handle expenses, reimbursements, vendor coordination, and administrative processes while identifying efficiencies.

Skills

Calendar management

International travel coordination

Executive communications

English communication

Confidentiality

Proactive / independent work

Tools

Google Workspace

Microsoft 365

Calendar/Meeting tools

Travel booking tools

DocuSign

CRM tools (HubSpot, Notion, Airtable)

Job description

We are hiring an Senior Executive Assistant for a private investment firm in the Private Equity / Venture Capital (Search Funds) industry. This is a full-time remote role for a U.S.-based company. This role is ideal for someone who is highly proactive, resourceful, detail-oriented, and an excellent communicator with strong judgment, confidentiality, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

• Own complex, high-volume calendar management across multiple time zones and schedule investor/client meetings efficiently
• Plan and coordinate international travel end-to-end, including flights, accommodation, transport, and detailed itineraries
• Draft, send, and track investor communications, NDAs, capital call follow-ups, and document signatures
• Prepare concise 1-2 page meeting briefs by reviewing CIMs/deal memos and using AI tools to summarize key insights
• Manage executive inbox by triaging, prioritizing, and flagging urgent communications while tracking follow-ups
• Maintain and organize contact databases/CRM, including logging meetings, notes, and next steps
• Coordinate meeting logistics, agendas, and materials while capturing and tracking action items
• Handle expenses, reimbursements, vendor coordination, and administrative processes while identifying efficiencies

Required Qualifications

• 3+ years of experience as an Executive Assistant supporting executives in private equity, venture capital, investment banking, or similar environments
• 3+ proven experience managing complex calendars and international travel coordination
• 3+ years of experience drafting professional correspondence and preparing executive-level briefs
• Strong judgment, proactivity, and ability to work independently with minimal direction
• Excellent written and verbal English communication skills
• High attention to detail and ability to handle confidential information with discretion

Preferred Qualifications

• Familiarity with CIMs, deal memos, and investor communication workflows
• Experience using AI tools for summarization and content preparation

Required Skills & Tools

• Google Workspace or Microsoft 365 (Calendar, Docs/Word, Sheets/Excel)
• Scheduling and communication tools (Google Calendar/Outlook, Zoom/Meet, Slack)
• Travel booking and itinerary tools (TripIt, Concur or similar)
• DocuSign, PDF editing tools
• CRM tools (HubSpot, Notion, Airtable or similar)

Schedule & Pay

• Full-time position; U.S. business hours in the ET/CT time zone (with some flexibility for international coordination)
• This is a fully remote job for a U.S.-based company
• Pay ranges from R20 000 to R38 000 per month, depending on experience and skill
• Annual raises, bonuses, confirmed holidays, PTO

System Requirements

• Internet speed of at least 20 Mbps
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone

Benefits

• Competitive pay rates
• The company provides a US phone number and business email address
• Enjoy the flexibility of working remotely, from home or any location of your choice
• Eliminating commute time
• Consistent work with the same clients, fostering long-term professional relationships
• Opportunities for career advancement, dependent on the client
• Stable work hours and consistent pay
• A supportive and inclusive work environment that values diversity and individual growth

Closing Statement

If you are a highly organized and proactive Executive Assistant who thrives in a fast-paced investment environment and enjoys supporting senior leaders with precision and efficiency, we would love to hear from you.