Senior Executive Assistant

Expedia, Inc.; Seattle (WA); On-site; USD 82,000 - 116,000; Full time

Job summary

Join a leading company as a Senior Executive Assistant, where you'll play a vital role in supporting senior leadership in driving the future of travel. Engage in dynamic teamwork, manage complex schedules, and support high-level meeting logistics while enjoying a range of benefits and career development opportunities in an inclusive work environment.

Benefits

Full benefits package

Exciting travel perks

Generous time-off

Parental leave

Flexible work model

Qualifications

• 8+ years of experience supporting senior-level executives.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Outlook.

Responsibilities

• Manage complex calendars across global time zones.
• Coordinate meetings and travel logistics.
• Drive time management for Executives.

Skills

Communication

Collaboration

Proactive mindset

Attention to detail

Solutions-oriented approach

Education

College degree or equivalent professional experience

Tools

Microsoft Outlook

Word

PowerPoint

Excel

OneNote

Slack

Zoom

Job description

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

Senior Executive Assistant

Introduction to Team
At Expedia Group, we believe travel opens doors to new opportunities. As a Senior Executive Assistant, you’ll play a vital role in supporting 1-3 senior executives, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization.

Make an Impact
We have an opening for a top talent Senior Executive Assistant (EA) who is high performing, approachable, communicative and collaborative. You’ll primarily support two senior leaders, ideally at the SVP/VP level, with the potential to support a third executive as needed. Beyond day-to-day executive support, you'll play an integral role in strengthening the broader EA team through knowledge sharing, partnership, and cross-functional collaboration. You’ll thrive in our fast-paced and ever-evolving environment if you bring a proactive mindset, strong communication skills, and a solutions-focused approach.

In this role, you will:

• Strategically manage complex calendars across global time zones, ensuring efficient scheduling that reflects business priorities and minimizes conflicts
• Coordinate meetings end-to-end, including securing appropriate rooms, AV/technical setup, and catering if needed. Clearly outline logistics, objectives and agendas in invites to set expectations for attendees
• Support meeting preparation by proactively communicating with stakeholders to establish clear workback timelines and ensure everyone is aligned
• Coordinate domestic and international travel, including registration for conferences, all meetings and transport/logistics for your leader while traveling
• Drive time management for your Executives by ensuring a focus on strategic business initiatives
• Plan logistics for your leader’s team on-sites and provide in-person support and execution during sessions
• Partner with other EAs across the organization to ensure seamless support and consistently strive to showcase your value and help to improve skillsets across the EA team. As this is a Senior role you will be expected to present yourself as a leader in all EA forums. This includes leaning in and contributing to our bi-weekly EA sync
• Tackle special projects, support leadership team priorities, and maintain confidentiality
• Arrange team morale and/or global division-wide events
• Represent the EA team by being positive, dependable, trustworthy and professional at all times

Experience and qualifications:

• 8+ years of experience supporting senior-level executives
• Exceptional written and verbal communication skills, with a professional and approachable tone
• Advanced proficiency in Microsoft Outlook is essential; familiarity with Word, PowerPoint, Excel, and OneNote is highly valued
• Comfortable navigating collaboration platforms like Slack and Zoom; experience with both is preferred
• High attention to detail with the ability to anticipate needs, adapt quickly, and manage shifting priorities
• Experience working collaboratively across a team of Executive Assistants
• Brings a steady, composed presence in high-pressure situations, demonstrating sound judgement and discretion
• Ability to balance day-to-day execution with a strategic, big-picture perspective
• A responsive, solutions-oriented approach, adept at acting quickly and thoughtfully to deliver results
• College degree or equivalent professional experience preferred

Please note that this role is only available in Seattle or Austin, and in alignment with our flexible work model which requires employees to be in-office at least three days a week and specifically for this role to include high priority meetings. We are unable to offer relocation assistance for this role.

The total cash range for this position in Austin is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

The total cash range for this position in Seattle is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.

Expedia Group's family of brands includes: Brand Expedia, Hotels.com, Expedia Partner Solutions, Vrbo, trivago, Orbitz, Travelocity, Hotwire, Wotif, ebookers, CheapTickets, Expedia Group Media Solutions, Expedia Local Expert, CarRentals.com, and Expedia Cruises. 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.