Senior Executive Assistant

Seattle Children's; Seattle (WA); On-site; USD 86,000 - 130,000; Full time

Job summary

A leading children's hospital in Seattle seeks a Senior Executive Assistant to provide high-level administrative support to Vice Presidents. This role involves managing schedules, coordinating meetings, and ensuring smooth donor interactions. The ideal candidate is detail-oriented, proactive, and experienced in a fast-paced environment.

Benefits

Generous benefit package including medical, dental, and vision plans

Tuition reimbursement

Paid time off

Qualifications

• At least five years in a complex administrative position.
• Three years supporting senior executives.
• Experience taking and transcribing meeting minutes.

Responsibilities

• Manage complex calendars and donor meetings.
• Provide administrative support to senior executives.
• Draft and distribute leadership communications.

Skills

Detail-oriented

Proactive

Tech-savvy

Education

High school diploma or equivalent experience

BA degree or completion of college-level administration courses

Job description

Join to apply for the Senior Executive Assistant role at Seattle Children's

Join to apply for the Senior Executive Assistant role at Seattle Children's

At the Seattle Children’s Foundation and Guild Association, we're looking for a sharp, mission-driven professional to support the Vice Presidents of Development.

As Senior Executive Assistant, you'll help drive philanthropic giving efforts by managing complex calendars, projects, scheduling, meetings, donor meetings, and tracking portfolio activity and data on behalf of the Vice Presidents, ensuring every donor experience is seamless and impactful.

You'll thrive in this role if you're detail-oriented, proactive, tech-savvy, and passionate about work that makes a difference. Bonus if you've worked in fundraising, healthcare, or other mission-focused settings.

Provides administrative support of a highly complex and responsible nature to senior executives. Works closely with high level internal/external contacts and the executive team, requiring considerable discretion and initiative. Researches background material and collects data for financial plans, budgets, strategic goal development/tracking, operating statistics, reports, presentations, and correspondence. Exercises independent judgment to reflect the senior executive's style and company policy. Works independently to prioritize and manage routine correspondence and contacts; drafts, edits and distributes leadership communications for the organization. May independently carry out assignments relating to civic or committee activities involving fund raising, membership drives, executive retreats, and social functions of the senior executives. Maintains complex senior executive calendars. Arranges appointments, schedules visitors; coordinates executive travel; coordinates agendas and schedules for meetings, prepares and distributes meeting minutes; processes business expense reports; with delegated authority, approves timecards and routine business expenses for senior executive's direct reports; provides executive recruitment support. Develops standard work processes for the department and assigned committees; partners with teams across the organization to ensure completion of time-sensitive reports, projects, presentations and communications. Mentors and provides guidance on administrative systems and procedural questions to Administrative staff and other departments to create and sustain standard work and consistency of practice. Scope of work typically requires extensive administrative experience to senior executive level management.

Required Education And Experience

High school diploma or equivalent experience.

At least five (5) years experience in a complex, responsible administrative position, including at least three (3) years experience providing administrative support to senior executive level positions.

Experience taking and transcribing meeting minutes.

Required Credentials

N/A.

Preferred

BA degree or completion of college-level administration courses.

Notary Public.

Direct experience working in an academic or publishing environment.

Reference Manager experience.

Fundraising/Foundation exp

Compensation Range

$86,609.00 - $129,913.00 per year

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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