Senior Executive Assistant

Mission Staffing; New York (NY); On-site; USD 115,000 - 150,000; Full time

Job summary

Mission Staffing seeks an experienced Executive Assistant for our client, a leading investment management firm in New York City, to support two Executive Vice Presidents/Portfolio Managers. The role requires 5+ years in EA within asset management or a hedge fund and a track record supporting senior investment professionals.

Responsibilities include managing complex calendars, coordinating international travel, preparing presentations in PowerPoint, and maintaining confidential information.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives
• Experience within asset management or hedge funds is required
• Bachelor's degree with a minimum 3.0 GPA
• Exceptional organizational and communication skills
• Proficient with Microsoft Word, PowerPoint, and Excel
• Strong knowledge of financial markets and investments

Responsibilities

• Manage complex calendars and scheduling for two Portfolio Managers
• Coordinate domestic and international travel with detailed itineraries
• Anticipate needs and resolve scheduling/logistical issues
• Coordinate meetings with senior management, investment teams and Board members
• Prepare presentations, reports, and materials using PowerPoint, Word, and Excel
• Maintain highly confidential information and communications
• Assist with investment team meetings, research materials and admin initiatives
• Provide additional professional and personal support as needed

Skills

Executive support

Calendar management

International travel

PowerPoint

Microsoft Office

Financial markets interest

Education

Bachelor's degree, GPA 3.0

Tools

FactSet

Excel

Word

PowerPoint

Job description

Our client, a leading investment management firm in New York City, is seeking an experienced Executive Assistant to provide high-level support to two Executive Vice Presidents/Portfolio Managers. This is a highly visible role supporting senior investment professionals in a fast-paced, performance-driven environment.

The ideal candidate will have 5+ years of Executive Assistant experience within an asset management firm or hedge fund and a proven track record supporting Portfolio Managers, CEOs, CIOs, or other senior-level executives.

Responsibilities

• Manage complex calendars, meetings, appointments, and scheduling for two Portfolio Managers
• Coordinate extensive domestic and international travel, including flights, hotels, car services, and detailed itineraries
• Anticipate executive needs and proactively resolve scheduling and logistical issues
• Coordinate meetings with senior management, investment teams, Board members, and other stakeholders
• Prepare presentations, reports, correspondence, and other materials using PowerPoint, Word, and Excel
• Maintain highly confidential information and communications
• Assist with investment team meetings, research materials, projects, and administrative initiatives
• Provide additional professional and personal administrative support as needed

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives
• Experience within equity asset management or a hedge fund is required
• Experience supporting Portfolio Managers, CIOs, CEOs, EVPs, or similar senior executives strongly preferred
• Bachelor's degree required with a minimum 3.0 GPA
• Exceptional organizational, communication, and time-management skills
• Strong experience managing complex calendars and executive travel
• Proficiency in Microsoft Word, PowerPoint, and Excel
• FactSet experience is highly preferred
• Strong knowledge of and interest in financial markets and investments
• Ability to work effectively in a fast-paced, demanding environment
• Location: New York City
• Schedule: Initially 5 days per week onsite; expected to transition to Monday/Friday remote and Tuesday-Thursday onsite
• Hours: Approximately 8:00 AM-6:00 PM ET
• Contract: 3-6 months with potential to convert to permanent
• Compensation: $45/hour during the contract period; permanent base salary range of $115,000-150,000
• Interview Process: Approximately 3–4 rounds