Senior Executive Assistant

West Shore Home; Mechanicsburg (Cumberland County); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan with company 2%

HSA plan with company match

Paid holidays and PTO

Employee Referral Program

Employee Discount Program

Paid training and growth potential

Job summary

West Shore Home is seeking a Sr Executive Assistant in Mechanicsburg, PA to support the CFO, manage communications, and coordinate daily operations.

You will maintain calendars, prepare briefing materials, and handle confidential information with discretion in a fast-paced, on-site environment.

Qualifications

• Must have authorization to work in the United States. No visa sponsorship provided.
• 4+ years of executive-level support, ideally in a corporate setting.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong written and verbal communication; ability to handle confidential information with integrity and discretion; strong problem-solving skills in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for the CFO, drafting and proofreading emails, calls, and correspondence.
• Maintain and organize the CFO’s calendar, schedule appointments and travel.
• Prepare briefing materials, reports, presentations, and meeting agendas.
• Organize and maintain confidential files and documents.
• Coordinate and oversee special projects to ensure timely completion.

Skills

Executive support experience

Microsoft Office

Calendar management

Communication skills

Confidential information handling

Tools

Microsoft Office Suite

Job description

Position: Sr Executive Assistant
Location: Mechanicsburg, PA (ONSITE)
Schedule: Monday-Friday, 8:00AM-5:00PM (Full-Time)

Work schedules may vary based on business needs and may include evenings, weekends, or additional hours as required.

Who We Are:

West Shore Home is a technology-driven and industry-leading home improvement company specializing in high-quality and convenient remodels of Bathrooms, Flooring, Windows, and Doors. West Shore Home operates in over 40 locations nationwide and is home to over 3,000 employees!

Purpose of Position:

As a Sr Executive Assistant at West Shore Home, you will manage the daily operations, communications, and strategic support of the CFO. You will serve as a trusted liaison, handles sensitive information with discretion, and represents the CFO professionally to internal and external stakeholders.

Key Role Accountabilities:

• Serve as the primary point of contact for the assigned executive, managing all communications, including drafting and proofreading emails, calls, and correspondence.
• Maintain and organize the assigned executive’s calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare briefing materials, reports, presentations, and meeting agendas.
• Organize and maintain confidential files, records, and documentation.
• Coordinate and oversee special projects, ensuring timely completion.

Minimum Requirements:

• Must be authorized to work in the United States without requiring current or future employer-sponsored work authorization. The company does not and will not sponsor employment visas.
• 4+ years of executive-level support, ideally in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong written and verbal communication skills; Ability to handle confidential information with integrity and discretion; Strong problem-solving skills and adaptability in a fast-paced environment.

Benefits:

• Comprehensive Health Insurance options (Medical, Dental, Vision, Accident, Life, Critical Illness, Short and Long-Term Disability)
• 401(k) Retirement Plan with company match
• HSA plan with company match
• Paid holidays and paid time off (PTO)
• Employee Referral Program
• Employee Discount Program
• Paid training and unlimited professional growth potential

Culture and Community:

We believe that when employees feel valued and supported, they perform at their best. Our dedication to fostering a strong, value-driven culture has consistently earned us the Top Workplaces USA award as one of the nation’s top employers, including recognition in Leadership, Purpose & Values, and Compensation & Benefits.

West Shore Home strives to Bring Happiness to Every Home® and that goes beyond our customers and employees. We support positive change in our communities by volunteering, giving back, and supporting nonprofits that make a difference. Learn more here: https://westshorehome.com/community/