Executive Assistant, AWS Network Services

Amazon Web Services (AWS); Herndon (VA); On-site; USD 85,000 - 115,000; Full time

Job summary

A leading global technology company is seeking an Executive Assistant to support senior leaders in AWS Network Services. This role entails managing complex calendars, coordinating travel and events, and proactively solving problems. The ideal candidate will have excellent organizational skills and a proven track record in an administrative capacity, contributing to innovative projects within a dynamic team.

Qualifications

• 2+ years of senior level leadership support or 1+ years of experience with Amazon.
• Experience with executive level calendar management.

Responsibilities

• Manage multiple complex calendars across time zones.
• Coordinate extensive travel arrangements.
• Engage leaders in planning and organizing events.

Skills

Attention to detail

Organization

Prioritization

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Executive Assistant, AWS Network Services

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Executive Assistant, AWS Network Services

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Description

Amazon Web Services (AWS) is looking for a dedicated, ambitious, and customer-obsessed Executive Assistant to join the AWS Network Services team. This role will support at least two senior leaders within the organization and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead with ambiguity, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in working with executive leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You'll need to take risks and make decisions without knowing the total picture, proactively solving complex problems that affect your customers, leaders, and peers.

Description

Amazon Web Services (AWS) is looking for a dedicated, ambitious, and customer-obsessed Executive Assistant to join the AWS Network Services team. This role will support at least two senior leaders within the organization and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead with ambiguity, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in working with executive leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You'll need to take risks and make decisions without knowing the total picture, proactively solving complex problems that affect your customers, leaders, and peers.

As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all-team meetings, employee engagement activities, offsites, etc.) Other responsibilities include but are not limited to: coordinating meeting agendas at all levels across and within the org; space planning; project coordination including managing budgets and logistics for those efforts.

This role is based in Herndon, VA, and requires five (5) days a week in office.

Key job responsibilities

Management of multiple complex calendars, being inclusive of employees in multiple timezones. Prioritizing appointments and worktime according to the needs of the business and executive.

Extensive travel coordination (international and domestic)

Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.

Act as a liaison for direct reports and business stakeholders

Participate in planning of events and driving key team activities (i.e. staff meetings, all global meetings, morale activities, etc.).

Mentor and learn from other executive assistants within the organization and throughout AWS to drive best practices and cross collaboration of efficiencies.

Management of a variety of short-term and/or long-term projects.

A day in the life

Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure required actions are taken swiftly.

Coordinate cost effective travel arrangements, working with in-house travel agents and internal travel processes.

Reconcile expenses in a timely fashion.

Partner with the recruiting team, facilities team, HR, Finance, and other business partners within the AWS community.

Track and help drive completion of key deliverables and follow up on unfinished items to include meeting notes and action item tracking.

About The Team

The successful Executive Assistant will work closely with Executives for AWS Transit Gateway team

Join an innovative and dynamic team that's revolutionizing cloud networking at AWS!

Join an innovative and dynamic team that's revolutionizing cloud networking at AWS! The Transit Gateway team has achieved remarkable success, with their advanced router solution being embraced by some of AWS's largest enterprise customers. As part of this team, you'll be supporting innovative initiatives, including the launch of industry-first technologies like Multicast networks that serve major financial institutions, stock exchanges, and media companies. The team takes immense pride in earning and maintaining customer trust while delivering highly scalable networking solutions that power thousands of networks across AWS regions and on-premises infrastructure. You'll be part of a culture that values innovation and technical excellence, working alongside professionals who are passionate about building cloud infrastructure that's transforming how businesses operate globally.

Basic Qualifications

• 2+ years of senior level leadership support, or 1+ years of Amazon experience
• Experience with executive level calendar management
• Experience with Microsoft Office products and applications
• High school or equivalent diploma
  
  

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Experience with project management
  
  

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.


Company - Amazon Development Center U.S., Inc.

Job ID: A3004932

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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