Senior Executive Assistant

ViaSun; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Join ViaSun Corporation as a Senior Executive Assistant to provide high-level administrative support to executives. This role is critical to ensuring the seamless operation of our executive office. Key responsibilities include managing schedules, preparing correspondence, and coordinating special projects. The ideal candidate possesses strong organizational and communication skills and a proactive approach to problem-solving, enhancing the efficiency of our leadership team.

Benefits

Health Insurance

Employee Stock Ownership Plan (ESOP)

401(k) Retirement Plan

Qualifications

• Experience supporting senior-level executives.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain executive schedules.
• Prepare and edit correspondence, reports, and presentations.
• Facilitate communication between executives and stakeholders.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Education

Proven experience as an Executive Assistant or administrative roles

Tools

Microsoft Office Suite

Office management software

Job description

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Join ViaSun Corporation as our Senior Executive Assistant and become an integral part of our leadership team! In this role, you will provide high-level administrative support to executives, ensuring the seamless operation of the executive office. Your ability to anticipate needs and manage multiple tasks will be vital in enhancing the efficiency of our leadership.

Key Responsibilities

• Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations, ensuring they align with company standards.
• Facilitate communication between executives and employee owners, clients, and stakeholders to ensure clarity and efficiency.
• Coordinate and organize special projects, events, and team-building activities to promote engagement.
• Conduct research and compile information for reports and presentations as required by executives.
• Prepare agendas and minutes for meetings and ensure follow-up on action items.
• Handle confidential information with discretion and integrity.
• Assist with budget tracking and management of expenses related to executive functions.
  
  

The ideal candidate will demonstrate superior communication skills, exceptional organizational abilities, and a proactive approach to problem-solving. With your passion for excellence, you will help drive our organization forward.

Requirements

• Proven experience as an Executive Assistant or in other administrative roles supporting senior-level executives.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and office management software.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills with the ability to work collaboratively across departments.
• Experience in project management is a plus.
  
  

Benefits

At ViaSun Corporation, we value our employees' health and well-being, offering a comprehensive benefits package to support you and your family. Benefits include:

• Health Insurance: Medical, Dental, and Vision plans for Employee Owners to meet diverse healthcare needs.
• Employee Stock Ownership Plan (ESOP): An opportunity to become a stakeholder and share in the success of our company.
• 401(k) Retirement Plan: Invest in your future with our 401(k) plan, featuring competitive matching to help grow your retirement savings.
  
  

ViaSun Corporation is an equal opportunity employer committed to diversity and inclusion in the workplace.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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