Senior Executive Assistant

Mass General Brigham; Somerville (MA); Hybrid; USD 70,000 - 85,000; Full time

Job summary

Mass General Brigham is seeking a Senior Executive Assistant to support the CIO and Chief Medical Information Officer. This hybrid role involves complex calendar management, meeting coordination, and assisting with onboarding and administrative tasks. Candidates should have significant executive administrative experience, ideally in healthcare, and advanced MS Office skills.

Qualifications

• 5-7 years of executive administrative experience required.
• Experience supporting large meetings and senior management.
• Healthcare experience preferred.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Assist with new employee onboarding and administrative tasks.
• Handle travel arrangements and expense reports.

Skills

Advanced MS Office skills

Proofreading

Communication

Organizational

Problem-solving

Leadership

Education

B.A. or Associate's degree

Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Senior Executive Assistant, Chief Information Officer Digital Office, Mass General Brigham Enterprise

This position is hybrid, requiring 1+ days per week onsite at Assembly Row, Somerville, MA. The number of onsite days may vary based on business needs. M-F Eastern Hours are required. Remote work days require a stable, secure, quiet, and compliant workstation.

Job Summary

About Us

At Mass General Brigham Digital, we create maximum strategic, clinical, and operational value from technologies for our patients, care teams, researchers, and employees. Digital health enhances healthcare delivery, making medicine more personalized and precise. We focus on increasing value and quality while maintaining inclusivity, transforming Mass General Brigham in innovative ways.

Reporting to the CIO and SVP, Digital, the Executive Assistant will support the CIO and Chief Medical Information Officer, coordinate all-staff and management meetings, and partner with leadership assistants to ensure efficient operations and strategic project support.

Qualifications

What You'll Do

• Manage complex calendars, coordinate meetings, and propose alternatives as needed.
• Support leadership in scheduling, travel arrangements, expense reports, and meeting logistics.
• Assist with new employee onboarding, communications, correspondence, and routine administrative tasks.
• Manage PTO schedules, department distribution lists, and handle ad hoc duties.

Qualifications:

• B.A. or Associate's degree preferred.
• 5-7 years of executive administrative experience required.
• Experience supporting large meetings and senior management relationship management required.
• Healthcare experience and proficiency in MS Office tools preferred.

Skills for Success

• Advanced MS Office skills, proofreading, communication, organizational, problem-solving, and leadership abilities.

Additional Details

Working Conditions

• Monday-Friday, Eastern Business Hours.
• Hybrid onsite with approximately 1 day/week onsite; flexibility required.

Location: 399 Revolution Drive

Hours: 40/week

Employment Type: Regular

Shift: Day shift

EEO Statement: Mass General Brigham is an Equal Opportunity Employer. Reasonable accommodations are available for qualified applicants with disabilities.