Senior Executive Assistant

EPITEC; Boston (MA); On-site; USD 73,000 - 85,000; Full time

Job summary

EPITEC is seeking a Senior Executive Assistant to provide high-level calendar and scheduling support for the CIO of the Business School and the IT Leadership Team. The role emphasizes discretion, proactive communication, and an ability to juggle multiple priorities in a fast-paced academic environment.

The ideal candidate will manage complex schedules, handle travel planning and meetings, and collaborate with faculty, staff, and external partners.

Qualifications

• High-level calendar and scheduling support for the CIO and IT Leadership Team.
• Experience managing multiple executive calendars and prioritizing competing requests.
• Strong communication, discretion, and problem-solving abilities.

Responsibilities

• Manage complex schedules and calendar prioritization for senior executives.
• Provide email management, travel planning, events coordination, and document preparation as needed.
• Assist with budget monitoring and day-to-day supervision of support staff.

Job description

40 hours per week - Pay Rate: $35.00 - $40.74/hr

Adaptable and detail-oriented administrative professional to provide high-level calendar and scheduling support for the CIO of Business School and the IT Leadership Team. This role requires exceptional organizational skills, the ability to manage multiple executive and shared calendars, and strong judgment in prioritizing competing scheduling needs. The ideal candidate is responsive to feedback, able to thrive in a fast-paced environment, and comfortable handling complex calendaring responsibilities. Heavy calendaring support for the Business School CIO and IT Leadership Team. Pre-employment requirements include I-9 verification and a 3-references

The Senior Executive Assistant provides comprehensive administrative and logistical support for a Vice President, Dean, or senior Director, with a high degree of initiative, judgment, and discretion. Acting as the primary liaison with unit customers, including faculty, students, staff, and external organizations, the role requires seamless collaboration and coordination with team members and peers from other units to achieve organizational objectives. Responsibilities include managing complex schedules, handling frequent reprioritizations, assembling resources, and ensuring the senior faculty is well-prepared for all commitments. Additionally, the position involves developing an understanding of major priorities, standing meetings, and the academic calendar while rapidly grasping University and unit policies and procedures. Other duties may encompass email management, technical troubleshooting, event and travel planning, budget monitoring, day to day supervision and guidance of the work of personnel, and document preparation. Essential qualities include exceptional communication skills, interpersonal abilities, discretion with sensitive information, and internet research expertise. The ideal candidate demonstrates both self-sufficiency and a team-oriented mindset, attention to detail, organizational prowess, proactive problem-solving, and a commitment to optimizing processes and workflows.