Remote Executive Assistant to CEO

Career Group; United States; Remote; USD 100,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Equity participation

Generous PTO and holidays

401(k)

Parental leave

Life and disability insurance

FSA

Employee perks

Job summary

Confidential NYC beverage company seeks an Executive Assistant to the CEO to optimize time, priorities, and effectiveness as the company grows. This role blends executive support, project management, and communications, with a close partnership to the founder/CEO.

Based in NYC Tri-State and primarily remote, the candidate must travel to Manhattan as needed, with occasional domestic travel. You will coordinate calendars, prepare for meetings, and manage special projects with sound judgment and

Qualifications

• 3-5+ years supporting a CEO, founder, or senior leader in a fast-paced environment.
• Experience in startup/growth-stage consumer/CPG or related sectors preferred.
• Experience supporting an executive in a remote or distributed organization is a plus.
• Exceptional calendar management and multi-time zone coordination.

Responsibilities

• Own and manage the CEO's calendar across multiple time zones and prioritize high-impact activities.
• Anticipate scheduling conflicts, travel needs, and follow-ups before they arise.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare the CEO for important meetings with agendas and briefing materials.
• Attend select meetings, capture takeaways and actions, ensure follow-up.

Skills

Calendar management

Time zone coordination

Travel planning

Communication

Discretion

Autonomy

AI tools

Remote work

Project coordination

Tools

Google Workspace

Slack

OneDrive

Asana

AI productivity tools

Job description

Executive Assistant to CEO - Confidential | High-Growth Beverage Company

NYC / Tri-State Area | Primarily Remote

We are partnering with an exciting, high-growth consumer/beverage brand to hire an exceptional Executive Assistant to the CEO. This is a unique opportunity to work closely with a dynamic founder/CEO and serve as a trusted partner in helping manage her time, priorities, and effectiveness as the company continues to grow.

While the position is primarily remote, candidates must be based in the NYC Tri-State area and able to get into Manhattan as needed for meetings, work sessions, and other in-person commitments. There may also be occasional domestic travel for larger company meetings and events.

This role offers the opportunity to operate beyond traditional executive assistance. The right person will be comfortable owning complex executive support while also taking on project management, communications, meeting follow-through, and Chief of Staff-adjacent responsibilities.

What You'll Do

• Own and proactively manage the CEO's complex calendar across multiple time zones, ensuring her time is aligned with the company's highest priorities.
• Anticipate scheduling conflicts, preparation needs, travel requirements, and follow-ups before they become issues.
• Coordinate domestic and international business travel, including flights, hotels, ground transportation, detailed itineraries, and last-minute changes.
• Prepare the CEO for important meetings by ensuring she has the appropriate agendas, context, information, and materials.
• Attend select meetings, capture key takeaways and action items, and ensure appropriate follow-through.
• Serve as a thoughtful gatekeeper and point of contact for internal and external stakeholders.
• Help translate executive meetings and priorities into clear next steps, tracking deadlines, deliverables, and commitments.
• Support executive leadership meetings, board meetings, company-wide events, and other important company initiatives.
• Take ownership of special projects and operational initiatives, often with limited direction.
• Assist with corporate and executive communications and communicate on behalf of the CEO when appropriate.
• Act as an extension of the CEO when needed, representing her priorities and the company with sound judgment, professionalism, and discretion.
• Handle sensitive and confidential information with the highest degree of discretion.

Who We're Looking For

We're looking for someone who is exceptionally proactive, resourceful, organized, and self-directed. This person notices gaps and addresses them without waiting to be asked, thinks several steps ahead, and is comfortable working with a fast-moving executive with high expectations.

The ideal candidate is polished and professional without being overly corporate and can thrive in an entrepreneurial, casual, high-growth culture. They are resilient, adaptable, and comfortable receiving direct feedback and navigating changing priorities.

You should be someone who can move seamlessly between managing a complicated calendar, troubleshooting travel, preparing an executive for a critical meeting, and taking ownership of a project that doesn't come with a detailed playbook.

Qualifications

• 3-5+ years of experience supporting a CEO, founder, C-suite executive, or senior leader in a fast-paced environment.
• Experience within a startup, growth-stage, consumer, beauty, CPG, lifestyle, or similarly fast-moving company is strongly preferred.
• Experience supporting an executive in a remote or geographically distributed organization is a plus.
• Exceptional calendar management and prioritization skills, including experience coordinating across multiple time zones.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and emotional intelligence.
• Highly detail-oriented while maintaining an understanding of the bigger picture.
• Demonstrated ability to work autonomously, anticipate needs, and take initiative.
• Comfortable with technology and learning new systems; experience with tools such as Google Workspace, Slack, Microsoft/OneDrive, Asana, and AI productivity tools is helpful.
• Comfortable using AI thoughtfully and efficiently while independently verifying information and maintaining appropriate judgment around confidential material.
• Must reside in the NYC Tri-State area and be able to travel into Manhattan as needed.
• Flexibility for occasional domestic travel and schedule adjustments based on the CEO's needs.

Base Salary: $100,000-$130,000 + Annual Bonus

The company offers a comprehensive benefits package that includes medical, dental and vision coverage, equity participation, generous PTO and company holidays, 401(k), paid parental leave, life and disability insurance, FSA, employee perks and additional benefits.

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