Senior Executive Administrative Specialist (DoD HQ Programs)

Significanceinc; Arlington (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

Significance, Inc. is seeking an Administrative Assistant IV to support the Programs and Resources, Accounting and Financial Systems Branch and other personnel within Headquarters Marine Corps (HQMC).

The role involves day-to-day administrative duties, calendar management, meeting coordination, and preparation of official documents while ensuring confidentiality and adherence to DoD procedures. A DoD clearance, strong communication, and organizational skills are essential.

Qualifications

• Bachelor's degree in business management, business administration, or a related discipline.
• Six years of general experience and five years of relevant experience, or an Associate's degree with eight years general experience and six years relevant experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• Strong editorial skills and proficiency with professional correspondence and reports.

Responsibilities

• Provide day-to-day administrative support to HQMC, P&R, and RFA.
• Coordinate meetings, schedules, and travel arrangements.
• Prepare and manage official documents, memos, reports, and presentations.
• Serve as primary administrative contact and manage calendars and office operations.
• Assist with visitor management, telephone coverage, and file maintenance.
• Support video/web conference setup and meeting logistics.

Skills

Excellent written and verbal comms

Strong organizational skills

Attention to detail

Multitasking and prioritization

Education

Bachelor's degree in business management/administration or related discipline

Associate degree or equivalent with extensive experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Significance, Inc. is seeking an Administrative Assistant IV to support the Programs and Resources, Accounting and Financial Systems Branch and other personnel within Headquarters Marine Corps (HQMC).

The role involves day-to-day administrative duties, calendar management, meeting coordination, and preparation of official documents while ensuring confidentiality and adherence to DoD procedures. A DoD clearance, strong communication, and organizational skills are essential.