DoD HQMC Administrative Specialist

Significance Inc; Arlington (VA); On-site; USD 76,000 - 83,000; Full time

Job summary

Significance, Inc. is seeking an Administrative Assistant IV to support HQ Marine Corps programs within the P&R, Resources and Force Analysis (RFA) branch.

The role provides day-to-day administrative and office management support, coordinates meetings and schedules, prepares and manages official documents, and serves as an administrative point of contact for the organization. The successful candidate will demonstrate excellent organizational and communication skills, attention to detail, and the

Qualifications

• Active DoD Secret or Interim Secret clearance required.
• Bachelor's degree in business management, business administration, or related discipline.
• Six years general experience and five years relevant experience, or an Associate's degree with eight years general and six years relevant experience.
• Excellent written and verbal communication skills.
• Strong editorial skills and ability to manage multiple priorities.
• Experience preparing and managing professional correspondence, reports, and presentations.

Responsibilities

• Provide day-to-day administrative support to the office and coordinate across program areas.
• Follow DoD/HQMC/RFA templates, processes, policies, and best practices.
• Support the Director and staff with administrative functions, including telephone coverage, visitor management, file management, reports, and meeting logistics.
• Manage calendars, appointments, meetings, and leave for office personnel.
• Coordinate schedules with external agencies and government stakeholders.
• Draft, review, staff, file, and update memorandums, briefs, and official documents.
• Support meetings and conferences, including materials and note-taking.
• Schedule video/web/teleconferences and verify connectivity and equipment.
• Assist with in-processing and out-processing of personnel.
• Escort visitors and handle phone inquiries per procedures.
• Submit and track supply orders and maintain office supplies.
• Serve as a primary contact for administrative functions and assist with emergencies.

Skills

Active DoD clearance

Interim Secret clearance

Excellent communication

Strong organizational skills

Editorial skills

Effective liaison with government

Education

Bachelor's degree in business management or related discipline

Associate's degree or equivalent with extensive experience

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Significance, Inc. is seeking an Administrative Assistant IV to support HQ Marine Corps programs within the P&R, Resources and Force Analysis (RFA) branch.

The role provides day-to-day administrative and office management support, coordinates meetings and schedules, prepares and manages official documents, and serves as an administrative point of contact for the organization. The successful candidate will demonstrate excellent organizational and communication skills, attention to detail, and the