Senior Executive Administrative Specialist — Calendar & Projects

Columbia Threadneedle Investments; Minneapolis (MN); Hybrid; USD 54,000 - 61,000; Full time

Benefits offered by this job

Bonus potential

401(k) matching

Health, dental & life insurance

Vacation & sick leave

Job summary

Columbia Threadneedle Investments is seeking an experienced administrative assistant to support leaders with calendar management, meeting logistics, travel arrangements and expense processing. The role emphasizes proactive coordination, responsiveness, and discretion in handling sensitive information.

In-office collaboration is core: you will work from the Minneapolis office most days, with some flexibility to work remotely one day per week.

Qualifications

• Associate degree or equivalent.
• 3-5 years of relevant experience.
• Proficiency with MS Word, Excel, PowerPoint, Access and administrative programs.
• Ability to multi-task and independently prioritize work.
• Ability to exercise discretion with sensitive information.

Responsibilities

• Independently manage leader(s) calendar and meeting prioritization; coordinate calendars and materials.
• Educate department on technology updates and provide project/program support for operational efficiency.
• Prepare expense reports, invoices, presentations, internal/external communications, travel arrangements, and reports.
• Coordinate department programs, events, budgets, and staff development; may mentor junior staff.
• May back-up other administrative assistants.

Skills

Time management

Multi-tasking

Prioritization

Discretion

Communication

Team collaboration

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

Columbia Threadneedle Investments is seeking an experienced administrative assistant to support leaders with calendar management, meeting logistics, travel arrangements and expense processing. The role emphasizes proactive coordination, responsiveness, and discretion in handling sensitive information.

In-office collaboration is core: you will work from the Minneapolis office most days, with some flexibility to work remotely one day per week.