Senior Administrative Assistant, NA Institutional (On‑Site)

Threadneedle group; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Vacation time

401(k)

Health, dental and life insurances

Job summary

Columbia Threadneedle Investments is hiring a Senior Administrative Assistant for North America Institutional. Based in Boston or New York, you will support leadership, manage calendars, plan meetings and events, coordinate travel, and handle sensitive information with discretion.

You will also help with budgeting, timekeeping, and onboarding of team members, contributing to a collaborative office culture with in-person collaboration required most days.

Qualifications

• Administrative or support experience in a corporate environment preferred.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Ability to manage multiple priorities, adapt quickly and remain organized in a fast-paced environment.

Responsibilities

• Proactively manage team calendars and coordinate schedules across stakeholders.
• Plan and deliver meetings, conferences, events and team offsites, including travel coordination.
• Review emails on behalf of leaders and flag items requiring follow-up.
• Coordinate domestic and international travel and prepare expense reports and invoices.
• Create and edit presentations and other materials to support priorities.
• Provide project support and onboarding for administrative staff.

Skills

MS Office

Calendar management

Communication

Travel coordination

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Concur

Ariba

Job description

Columbia Threadneedle Investments is hiring a Senior Administrative Assistant for North America Institutional. Based in Boston or New York, you will support leadership, manage calendars, plan meetings and events, coordinate travel, and handle sensitive information with discretion.

You will also help with budgeting, timekeeping, and onboarding of team members, contributing to a collaborative office culture with in-person collaboration required most days.