Sr Administrative Assistant

Columbia Threadneedle Investments; Minneapolis (MN); Hybrid; USD 54,000 - 61,000; Full time

Benefits offered by this job

Bonus potential

401(k) matching

Health, dental & life insurance

Vacation & sick leave

Job summary

Columbia Threadneedle Investments is seeking an experienced administrative assistant to support leaders with calendar management, meeting logistics, travel arrangements and expense processing. The role emphasizes proactive coordination, responsiveness, and discretion in handling sensitive information.

In-office collaboration is core: you will work from the Minneapolis office most days, with some flexibility to work remotely one day per week.

Qualifications

• Associate degree or equivalent.
• 3-5 years of relevant experience.
• Proficiency with MS Word, Excel, PowerPoint, Access and administrative programs.
• Ability to multi-task and independently prioritize work.
• Ability to exercise discretion with sensitive information.

Responsibilities

• Independently manage leader(s) calendar and meeting prioritization; coordinate calendars and materials.
• Educate department on technology updates and provide project/program support for operational efficiency.
• Prepare expense reports, invoices, presentations, internal/external communications, travel arrangements, and reports.
• Coordinate department programs, events, budgets, and staff development; may mentor junior staff.
• May back-up other administrative assistants.

Skills

Time management

Multi-tasking

Prioritization

Discretion

Communication

Team collaboration

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

About Our Company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses. We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

Responsibilities primarily include scheduling meetings; reading and responding to emails and requests on behalf of leader(s); preparing presentations, internal and external communications, travel arrangements, expense reports, and invoices; and coordinating department programs, events, and other initiatives. Educate self and department(s) on technology updates and identify opportunities to improve processes, workflows, and operational efficiency. Respond to ad hoc requests, provide project coordination and logistical support, and exercise independent judgment in prioritizing work and acting on behalf of leader(s).

Key Responsibilities

• Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or events by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Educate department on technology updates (conferencing capabilities, upgrades, etc.); respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, identify opportunities for improvements and assist in implementing them for operational efficiency, coordinate a conference, etc.).
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.
• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews.
• May provide training and/or mentoring to staff within department or business unit. May back-up other administrative assistants.

Required Qualifications

Associate (2-year) degree or equivalent.

3-5 Years Of Relevant Experience Required.-

• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.

Preferred Qualifications

• Bachelors degree preferred
• Ability to utilize and learn existing/new technologies and support the implementation of tools and workflow improvements that drive business outcomes.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $54,000- $61,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non-Exempt

Job Family Group

Business Support & Operations

Line of Business

AMINV US Asset Management

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.