Executive Assistant & Operations Coordinator

Columbia-Threadneedle-Investments; Minneapolis (MN); Hybrid; USD 54,000 - 61,000; Full time

Job summary

Columbia Threadneedle Investments in Minneapolis seeks an experienced administrative professional to support senior leaders. You will manage calendars, prepare communications, arrange travel, and coordinate programs with a focus on efficiency and accuracy.

The role requires an Associate degree and 3–5 years of relevant experience, plus strong MS Office skills and discretion handling sensitive information. Hybrid work with in-office collaboration is typical.

Qualifications

• Associate degree or equivalent.
• 3-5 years of relevant experience; proficiency with MS Word, Excel, PowerPoint, Access and administrative programs (Outlook, Ariba Buyer, XMS, Concur).
• Ability to multi-task, prioritize, and exercise discretion with sensitive information.

Responsibilities

• Manage leader calendars and schedule meetings.
• Prepare presentations, internal/external communications, travel arrangements, and expense reports.
• Coordinate department programs, events, timekeeping, budgets and supplies.
• Provide leadership to staff including coaching and training as needed.

Skills

Calendar management

Multi-tasking

Discretion

Administrative support

Education

Associate degree

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

Columbia Threadneedle Investments in Minneapolis seeks an experienced administrative professional to support senior leaders. You will manage calendars, prepare communications, arrange travel, and coordinate programs with a focus on efficiency and accuracy.

The role requires an Associate degree and 3–5 years of relevant experience, plus strong MS Office skills and discretion handling sensitive information. Hybrid work with in-office collaboration is typical.