Senior Executive Administrative Specialist

The Jackson Laboratory; Bar Harbor (ME); On-site; USD 33,000 - 55,000; Full time

Job summary

The Jackson Laboratory seeks an Administrative Assistant III to support senior leaders of Animal Operations and Administration in Bar Harbor, ME. The role requires discretion, professional communication, and proactive coordination across campuses.

You will manage executive-level correspondence, calendar activities, and travel, while handling sensitive information with integrity. This full-time onsite position offers opportunities to lead projects and collaborate with cross-functional teams in a

Qualifications

• High school diploma or GED required; bachelor’s degree preferred
• 4+ years of prior administrative experience
• Strong writing skills with executive-level correspondence
• Proficiency with Microsoft Office Suite; familiarity with SharePoint, Lawson, Concur, Zoom preferred

Responsibilities

• Support senior leadership and site management team
• Serve as primary contact for JMCRS Animal Program and site leadership
• Prepare reports, presentations, and correspondence on tight deadlines
• Schedule meetings, coordinate travel, events, and itineraries
• Manage travel and expense reports for reimbursement
• Oversee day-to-day office administration and confidential files
• Plan and host events across campuses and facilities
• Assist with ad-hoc projects and vendor coordination

Skills

Executive support

Time management

Professional writing

MS Office

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

SharePoint

Lawson

Concur

Zoom

Word

Excel

PowerPoint

Job description

The Jackson Laboratory seeks an Administrative Assistant III to support senior leaders of Animal Operations and Administration in Bar Harbor, ME. The role requires discretion, professional communication, and proactive coordination across campuses.

You will manage executive-level correspondence, calendar activities, and travel, while handling sensitive information with integrity. This full-time onsite position offers opportunities to lead projects and collaborate with cross-functional teams in a