Research Lab Administrative Assistant

MaineGuide; Bar Harbor (ME); On-site; USD 30,000 - 39,000; Full time

Job summary

The Jackson Laboratory in Bar Harbor, ME seeks an experienced Research Administrative Assistant to provide high-level administrative support for faculty and lab staff. You will manage calendars, arrange travel (domestic and international), handle expense reports, and coordinate meetings and events while liaising with Sponsored Research Administration and other offices.

The role involves supporting manuscript submissions, PubMed IDs for NIH, and assisting with budget monitoring and IT-related

Qualifications

• High School Diploma or GED is required.
• BA preferred but not required.
• Experience with word processing, databases, spreadsheets, and email is expected.
• Ability to manage multiple tasks and meet deadlines.
• Strong interpersonal and communication skills are essential.

Responsibilities

• Provide advanced administrative support including calendar maintenance, travel arrangements, expense reports, and file management.
• Coordinate meetings and events, prepare agendas, and liaise with research administration offices.
• Assist with manuscript submissions and PubMed/NIH documentation processes.
• Support research labs with budgets, supplies, and IT-related issues as needed.
• Perform general clerical duties and assist in various seminars and groups.

Skills

Organizational skills

Time management

Interpersonal skills

Written and verbal communication

Initiative

Multitasking

Discretion and judgment

Education

High School Diploma

Bachelor's degree

Tools

Word processing

Database management

Spreadsheets

Presentation software

Email

Job description

The Jackson Laboratory in Bar Harbor, ME seeks an experienced Research Administrative Assistant to provide high-level administrative support for faculty and lab staff. You will manage calendars, arrange travel (domestic and international), handle expense reports, and coordinate meetings and events while liaising with Sponsored Research Administration and other offices.

The role involves supporting manuscript submissions, PubMed IDs for NIH, and assisting with budget monitoring and IT-related