Executive Administrative Assistant II — Onsite

JAX; Ellsworth (ME); On-site; USD 28,000 - 47,000; Full time

Job summary

The Jackson Laboratory in Ellsworth, ME is seeking an Administrative Assistant II to support senior leaders in Animal Operations. This full-time, onsite role requires discretion, strong time management, and the ability to anticipate needs across a broad range of stakeholders.

You will gather information, prepare reports, coordinate travel, and manage meetings and events. Exact pay is hourly, with a transparent range reflecting experience and responsibilities.

Qualifications

• High school diploma or GED; bachelor’s degree preferred.
• 2+ years of prior administrative experience.
• Strong writing skills for executive-level correspondence.
• Proficiency with MS Office; familiarity with SharePoint, Zoom, Concur.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Support senior leadership and site management with reports and correspondence.
• Schedule meetings, prepare agendas, and coordinate travel.
• Plan and host onsite events and coordinate facilities.
• Handle day-to-day office administration and confidential files.
• Collaborate on projects and manage vendors as needed.

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Word

PowerPoint

Excel

SharePoint

Concur

Zoom

Job description

The Jackson Laboratory in Ellsworth, ME is seeking an Administrative Assistant II to support senior leaders in Animal Operations. This full-time, onsite role requires discretion, strong time management, and the ability to anticipate needs across a broad range of stakeholders.

You will gather information, prepare reports, coordinate travel, and manage meetings and events. Exact pay is hourly, with a transparent range reflecting experience and responsibilities.