Executive Assistant to Senior Leaders - Onsite Bar Harbor

JAX; Bar Harbor (ME); On-site; USD 33,000 - 55,000; Full time

Benefits offered by this job

On-site at Bar Harbor

Job summary

The Jackson Laboratory (JAX) is seeking an Administrative Assistant III in Bar Harbor, ME to support senior leaders and manage site operations. The role emphasizes discretion, professionalism, and proactive planning in a high-visibility environment.

You will prepare reports, coordinate meetings, travel, and events, and interact with executives, operations staff, and partners across campuses. This is an onsite, full-time position at our Bar Harbor location.

Qualifications

• Strong executive writing ability for routine and complex correspondence.
• Excellent time management and prioritization in a fast-paced environment.
• Ability to coordinate multiple projects and events with discretion.

Responsibilities

• Support senior leadership and site management as primary contact.
• Gather information, prepare reports and executive-level presentations.
• Schedule meetings, travel, itineraries, and host visitors.
• Manage day-to-day office administration with confidentiality.

Skills

Executive writing

Time management

Multitasking

Education

High school diploma or GED

Bachelor’s degree in Business Administration or related field (preferred)

Tools

Microsoft Office Suite

Word

PowerPoint

Excel

SharePoint

Concur

Zoom

Job description

The Jackson Laboratory (JAX) is seeking an Administrative Assistant III in Bar Harbor, ME to support senior leaders and manage site operations. The role emphasizes discretion, professionalism, and proactive planning in a high-visibility environment.

You will prepare reports, coordinate meetings, travel, and events, and interact with executives, operations staff, and partners across campuses. This is an onsite, full-time position at our Bar Harbor location.