Senior Executive Administrative Partner

Kinsley Power Systems; Reno, Northern (NV, KY); Hybrid; USD 48,000 - 66,000; Full time

Job summary

Kinsley Power Systems in Reno, NV seeks an Executive Administrative Assistant to support the Executive Leadership with calendars, travel, and confidential communications. The role requires meticulous organization, proactive problem solving, and professionalism to help drive efficiency across departments.

Responsibilities include preparing agendas, taking minutes, coordinating meetings and events, managing reports and presentations, and handling sensitive information with discretion.

Qualifications

• 3+ years of senior leadership administrative support in a corporate or operations setting.
• Associate or bachelor’s degree preferred; equivalent experience considered.
• Experience in overseeing budgets, expenses, and developing internal processes and filing systems is preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting agendas, take detailed minutes, and track follow-up items.
• Serve as a liaison between executive leadership and internal teams, guests, and external partners.
• Draft, proofread, edit and manage correspondence, reports, and presentations.
• Assist with project tracking, data collection, and reporting for key business initiatives.
• Handle confidential information with integrity and discretion.
• Coordinate and route time-sensitive documents for approvals, adhering to specific protocols.
• Coordinate logistics for internal and external meetings, events, and site visits.
• Support Executive Leadership in managing priorities, deadlines, and communications.
• Perform general administrative duties such as expense reporting, supply ordering, and office coordination.
• Screen and direct incoming calls, emails, and correspondence.

Skills

Calendar management

Communication

Discretion

Time management

Travel coordination

Office coordination

Meeting support

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Kinsley Power Systems in Reno, NV seeks an Executive Administrative Assistant to support the Executive Leadership with calendars, travel, and confidential communications. The role requires meticulous organization, proactive problem solving, and professionalism to help drive efficiency across departments.

Responsibilities include preparing agendas, taking minutes, coordinating meetings and events, managing reports and presentations, and handling sensitive information with discretion.