Executive Administrative Lead for DoD Program Office

Kinsley Power Systems; Fort Washington, Northern (MD, KY); Hybrid; USD 107,000 - 117,000; Full time

Job summary

Kinsley Power Systems is seeking an Executive Assistant to support the Secretary of the Air Force - Concepts, Development, and Management Office. The role requires handling day-to-day administrative tasks, coordinating travel, calendars, and correspondence, and interfacing with internal and external stakeholders to keep the program running smoothly.

Responsibilities include processing travel requests, maintaining office operations, reviewing documents for compliance, and coordinating conference

Qualifications

• Three years of administrative assistance experience.
• Experience supporting office management and calendar coordination.
• Strong verbal and written communication skills.
• Customer service experience is required.

Responsibilities

• Ensure certification and completion of timecards.
• Review DTS travel requests for compliance, completeness, and timeliness.
• Analyze annual congressional authorizations and appropriations and determine potential strategic impacts to planned and ongoing CDM activities.
• Manage CDM in- and out-processing with checklists.
• Serve as CDM focal point for in/out-processing.
• Review SF182 forms to track CDM training requirements.
• Track, monitor, and report mandatory organizational training.
• Coordinate education tuition assistance with CDM HCM.
• Maintain appointment orders and roster of Unit Safety Representatives for CDM.
• Draft and maintain CDM-ADMIN internal SOPs and processes.
• Maintain CDM-ADMIN content on DoD/Air Force and CDM knowledge management sites.
• Assist and support the Drug Demand Reduction Program and monthly testing of selected CDM employees.
• Initiate, monitor, and coordinate completion of ADMIN branch tasks.
• Research policies, regulations, and procedures to formulate operating instructions and processes.

Skills

Verbal and written communication

Customer service

Calendar management

Education

BA/BS or AA/AS plus 4 years related work experience

Tools

DTS travel system

Task Management Tool

Job description

Kinsley Power Systems is seeking an Executive Assistant to support the Secretary of the Air Force - Concepts, Development, and Management Office. The role requires handling day-to-day administrative tasks, coordinating travel, calendars, and correspondence, and interfacing with internal and external stakeholders to keep the program running smoothly.

Responsibilities include processing travel requests, maintaining office operations, reviewing documents for compliance, and coordinating conference