Executive Assistant

Reed Recruitment USA; Fort Worth (TX); On-site; USD 28,000 - 47,000; Part time

Job summary

A recruitment firm is looking for an Interim Executive Assistant in North Fort Worth to provide high-level administrative support to the General Manager. This part-time position involves managing complex schedules, maintaining confidentiality, and supporting executive functions across departments. The ideal candidate should have over eight years of administrative experience, with solid communication skills and proficiency in Microsoft Office. Strong organizational abilities and the capacity to work in a fast-paced environment are essential.

Qualifications

• 8+ years of administrative experience, including 5–10 years supporting C-level executives.
• Experience in communications and partnership development.
• Ability to handle confidential matters with discretion.

Responsibilities

• Manage the General Manager's calendar and travel arrangements.
• Serve as a liaison between the General Manager and the Executive Team.
• Prepare materials for external stakeholders.
• Research and prioritize issues and determine follow-up actions.
• Keep the General Manager informed of deadlines and priorities.
• Maintain strict confidentiality in interactions.
• Support board-related materials and meetings logistics.
• Coordinate with Executive Team and senior management meetings.
• Draft and edit communications for external stakeholders.
• Demonstrate strong organization and attention to detail.

Skills

Sound judgment

Effective communication

Organizational skills

Attention to detail

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Tools

Microsoft Office

Adobe Acrobat

PowerPoint

Adobe Acrobat

Job description

Interim Executive Assistant – North Fort Worth (this role is part-time)

The Executive Assistant provides high‑level administrative support to the General Manager and serves as the primary point of contact for internal and external stakeholders.

This role also oversees administrative functions across the organization to ensure efficient, consistent support for all departments.

The ideal candidate exercises sound judgment, communicates effectively, manages multiple priorities, and works well in a fast‑paced, mission‑driven environment.

The position requires the ability to handle confidential matters with discretion and to manage projects independently from start to finish.

Key Responsibilities:

• Manage the General Manager’s complex calendar, travel arrangements, expense reports, and confidential correspondence.
• Ensure the General Manager’s schedule is followed and commitments are met.
• Serve as a liaison between the General Manager, the Executive Team, managers, and staff.
• Research and prioritize incoming issues and determine appropriate follow‑up actions.
• Keep the General Manager informed of upcoming deadlines, responsibilities, and strategic priorities.
• Maintain strict confidentiality in all interactions.
• Support board‑related processes, including preparation and distribution of meeting materials.
• Participate in Executive Team meetings and assist with scheduling and coordination.
• Support senior management meetings, off‑sites, and company‑wide meetings.
• Maintain updated biographical materials and respond to information requests.
• Draft and edit communications and prepare materials for external stakeholders.
• Work with Strategic Initiatives on outreach activities.
• Demonstrate strong organizational skills, attention to detail, and ability to manage competing priorities.
• Build effective working relationships across all levels of the organization.
• Deliver high‑quality work under deadline pressure with minimal supervision.
• Utilize strong proficiency in Microsoft Word, Excel, PowerPoint, and related tools.

Qualifications:

8+ years of administrative experience, including 5–10 years supporting C‑level executives.

Experience in communications and partnership development.

Proficiency in Microsoft Office and Adobe Acrobat.