Senior Executive Administrative Assistant

JPMorgan Chase; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

JPMorgan Chase in Houston is seeking a Senior Executive Assistant to support the Commercial & Investment Banking Energy team. You will manage complex calendars, coordinate internal and external meetings, and arrange domestic and international travel.

Five or more years of administrative experience supporting client-focused bankers, exceptional organizational skills, discretion with confidential information, and advanced Microsoft Office proficiency are required.

Qualifications

• Five or more years of administrative experience supporting client-focused bankers.
• Strong organizational skills and meticulous attention to detail.
• Discretion and sound judgment handling confidential information with senior management.

Responsibilities

• Maintain complex and detailed calendars.
• Coordinate internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize events, including catering and transportation.
• Process invoices and T&E expense claims in line with policies.
• Produce high-quality emails and messages to stakeholders.
• Maintain department documents and executive bios.
• Support in editing spreadsheets and presentations for client meetings.

Skills

Calendar management

Event coordination

Travel arrangements

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Become an integral part of Commercial & Investment Banking Energy team, where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in Commercial & Investment Banking Energy, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities and skills

• At least five years of administrative experience supporting client focused bankers
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.