Senior Executive Admin & Travel Specialist

Boston Scientific Gruppe; Dorado (PR); On-site; USD 40,000 - 71,000; Full time

Job summary

Boston Scientific seeks an experienced Administrative Assistant to support senior leaders with calendar management, travel coordination, and confidential handling of information. This role requires meticulous attention to detail and proactive problem solving.

Responsibilities include preparing reports and presentations, coordinating meetings and events, and ensuring smooth day-to-day operations across multiple time zones. Associate degree required; Bachelor's preferred; 6+ years of experience.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 6+ years of administrative support experience, preferably supporting senior leaders or executives.
• Experience managing complex calendars across multiple time zones.
• Experience coordinating domestic and international travel arrangements and related logistics.
• Experience preparing, reviewing, and organizing presentations and reports.
• Experience coordinating executive meetings and leadership events.
• Experience supporting business operations through purchase requisition processing, invoice management, and budget tracking.
• Strong interpersonal and communication skills across all levels of the organization.
• Ability to handle highly sensitive and confidential information with discretion.

Responsibilities

• Composes and/or transcribes routine correspondence and memos.
• Maintains filing systems and routes mail and calls.
• Assists in preparation of reports and presentations.
• Schedules appointments and travel; maintains executive calendar.
• Plans and coordinates conferences and events.
• Handles confidential information with discretion.
• Orders office supplies and coordinates maintenance of equipment.
• May assist in establishing office policies and coordinating special projects.

Skills

Calendar management

Travel coordination

Discretion & confidentiality

Attention to detail

Independent working

Multitasking

Cross-cultural communication

Communication skills

Problem solving

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft 365

AI tools (ChatGPT, Copilot)

Job description

Boston Scientific seeks an experienced Administrative Assistant to support senior leaders with calendar management, travel coordination, and confidential handling of information. This role requires meticulous attention to detail and proactive problem solving.

Responsibilities include preparing reports and presentations, coordinating meetings and events, and ensuring smooth day-to-day operations across multiple time zones. Associate degree required; Bachelor's preferred; 6+ years of experience.