Senior Executive Admin & Operations Liaison

Rosendin; Sterling (VA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

ESOP - Employee Stock Ownership

401K

Annual bonus program

17 PTO days + 10 paid holidays

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Pre-tax Flexible Spending Plans

Charitable Giving Match

Job summary

Rosendin is seeking a Senior Administrative Assistant to support senior management and a team of fourteen Superintendents in the East Region. You will handle calendars, correspondence, travel, and office operations to ensure timely, accurate completion of assignments and efficient project support.

The ideal candidate has an Associate degree in Business Administration, 5+ years of admin experience (construction preferred), and strong Excel, PowerPoint, and Smartsheet skills.

Qualifications

• Associate degree in Business Administration or related discipline.
• Minimum 5 years' administrative support experience, preferably in a construction environment.
• Must have initiative and be efficient at Excel, PowerPoint, Smartsheet's.
• Combination of education, training and relevant experience considered.

Responsibilities

• Provide direct administrative support to a team of fourteen Superintendents
• Manage and coordinate complex calendars, meetings, and schedules
• Prepare and distribute correspondence including memos, letters, reports, and forms
• Maintain East Region Manpower List
• Correspondence with Local Unions
• Coordinate meetings, project reviews, and quarterly foreman meetings
• Schedule training sessions and leadership meetings Document/Track employees that completed trainings
• Arrange meeting logistics including rooms and virtual access
• Manage scheduling conflicts
• Maintain manpower tracking including new hires and classification changes
• Assist with manloader charts for planning
• Coordinate training schedules
• Manage enrollment and tracking
• Assign online training
• Support orientation and training events
• Maintain employee records including evaluations and disciplinary actions Ensure confidentiality and accuracy
• Serve as liaison between field and leadership
• Assist with union job calls
• Process expense reports
• Assist with workforce reporting
• Filing, scanning, and document prep
• Coordinate travel
• Support IT needs Improve administrative systems

Skills

Attention to detail

MS Office

Oral & written communication

Self-motivated

Team player

Education

Associate degree in Business Administration

Tools

Excel

PowerPoint

Smartsheet

Oracle

Job description

Rosendin is seeking a Senior Administrative Assistant to support senior management and a team of fourteen Superintendents in the East Region. You will handle calendars, correspondence, travel, and office operations to ensure timely, accurate completion of assignments and efficient project support.

The ideal candidate has an Associate degree in Business Administration, 5+ years of admin experience (construction preferred), and strong Excel, PowerPoint, and Smartsheet skills.