Senior Admin Assistant - Construction with Growth & ESOP

Rosendin; Sterling (IL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

ESOP – Employee Stock Ownership

401K

Annual bonus program

17 PTO days + 10 paid holidays

Medical, Dental, Vision Insurance

Life Insurance

Job summary

Rosendin is seeking a Senior Administrative Assistant to provide high-level support to senior management and a fourteen-person superintendent team. You will manage calendars, prepare reports, and coordinate communications across the East Region.

The role covers scheduling, training coordination, records management, field liaison, and travel arrangements, with emphasis on accuracy, discretion, and proactive problem-solving.

Qualifications

• Attention to detail is necessary; strong analytical skills favored.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred.
• Prioritize and manage multiple tasks, changing priorities as necessary.
• Work under pressure and adapt to changing requirements with a positive attitude.

Responsibilities

• Provide direct administrative support to a team of fourteen Superintendents.
• Manage and coordinate complex calendars, meetings, and schedules.
• Prepare and distribute correspondence including memos, letters, reports, and forms.
• Maintain East Region Manpower List.
• Correspondence with Local Unions.
• Coordinate meetings, project reviews, and quarterly foreman meetings.
• Schedule training sessions and leadership meetings; document completed trainings.
• Arrange meeting logistics including rooms and virtual access.

Skills

Attention to detail

Microsoft Office

Oral and written communication

Team player

Excel

Education

Associate degree in Business Administration or related discipline

Tools

Smartsheet

Oracle

Job description

Rosendin is seeking a Senior Administrative Assistant to provide high-level support to senior management and a fourteen-person superintendent team. You will manage calendars, prepare reports, and coordinate communications across the East Region.

The role covers scheduling, training coordination, records management, field liaison, and travel arrangements, with emphasis on accuracy, discretion, and proactive problem-solving.