Academic Department Administrative Coordinator

Carleton-College; Northfield (MN); On-site; USD 34,000 - 48,000; Part time

Benefits offered by this job

403(b) retirement plan

Medical, dental, vision insurance

Paid time-off

Job summary

Carleton College in Northfield, Minnesota, is seeking an Administrative Assistant in the Computer Science Department. The role provides administrative support to the department chair and faculty, manages office operations, schedules, budgets, and communications to support students taking CS courses.

The position is 0.82 FTE (part-time), non-exempt, with an academic-year schedule and a summer portion. The ideal candidate will have strong written and verbal communication, proficiency with word

Qualifications

• Post-high school education with 3–5 years related full-time professional experience.
• Proficiency in word processing, desktop publishing, spreadsheets, web editing.
• Excellent verbal and written communication.
• Ability to prioritize work and multi-task with interruptions.

Responsibilities

• Oversees day-to-day office operations including calendar of events, mail, calls, and supplies.
• Meets with the Chair; drafts agendas, takes and distributes minutes, tracks deadlines.
• Assists students with questions and problems; supports student groups and budget.
• Maintains department websites, calendars, course schedules, and catalogs.
• Coordinates events, newsletters, campus visits, publicity, and room reservations.
• Assists with recruitment, orientation, and hiring of student staff.

Skills

Word processing

Desktop publishing

Spreadsheets

Web editing

Internet searches

Communication skills

Multitasking

Attention to detail

Adaptability

Education

Associates degree

Bachelor’s degree

Job description

Carleton College in Northfield, Minnesota, is seeking an Administrative Assistant in the Computer Science Department. The role provides administrative support to the department chair and faculty, manages office operations, schedules, budgets, and communications to support students taking CS courses.

The position is 0.82 FTE (part-time), non-exempt, with an academic-year schedule and a summer portion. The ideal candidate will have strong written and verbal communication, proficiency with word