Residential Life Admin Coordinator

Carleton College; Northfield (MN); On-site; USD 46,800 - 57,200; Full time

Benefits offered by this job

403(b) plan

Health benefits

Paid time-off with 25 leave days and 8

Employee Assistance Program (EAP)

Dependent tuition after six years

Job summary

Carleton College is seeking an Administrative Assistant for Residential Life to provide essential administrative leadership and support for Directors and staff. The role is full-time (40 hours/week) year-round, requiring flexibility for some evenings and weekends and a focus on courteous, professional interactions.

The position emphasizes office management, data handling, and coordination of housing operations, while maintaining departmental websites and reports.

Qualifications

• Excellent oral communications, writing skills, organizational skills and a high degree of word processing and computer knowledge required (Microsoft Suite including Excel, Google Suite)
• Ability to work in a dynamic and multicultural community
• Proficiency in managing multiple priorities, details, and responsibilities, and confidential and sensitive material

Responsibilities

• Provide primary office coverage and thorough customer service to students, staff, families, visitors, etc., in all communication.
• Maintain office inventory including supplies in accordance with College policies and sustainability practices.
• Serve as a secondary supervisor for student office staff.
• Maintain administrative databases and occupancy lists for the academic year and break housing periods.
• Provide administrative support for Residential Life and its staff, including scheduling appointments and maintaining files.
• Coordinate Winter, Spring, and Summer break housing applications and record keeping.
• Utilize data to create reports and identify trends (occupancy, programs).
• Prepare correspondence and reports using Google Suite.
• Coordinate file sharing systems for documents, spreadsheets, and calendars.
• Support Residential Life website maintenance.
• Maintain financial processes for program operations (ledgers, purchasing card reconciliations, reimbursements, vendor payments).
• Track Purchasing card program for Resident Assistants and reconcile.
• Manage residential key inventory including assignments and auditing.
• Manage student storage program including scheduling and auditing facilities.
• Oversee residential space reservations and safety-related issues.
• Coordinate fire drills and safety inspections.
• Maintain open communication with divisions and update department websites; work with facilities and custodial offices; liaise with US Census Bureau; participate in committees.

Skills

Oral communications

Written communication

Organizational skills

Microsoft Office

Google Workspace

Time management

Confidentiality

Multicultural environment adaptability

Education

High school diploma

Job description

Carleton College is seeking an Administrative Assistant for Residential Life to provide essential administrative leadership and support for Directors and staff. The role is full-time (40 hours/week) year-round, requiring flexibility for some evenings and weekends and a focus on courteous, professional interactions.

The position emphasizes office management, data handling, and coordination of housing operations, while maintaining departmental websites and reports.