Administrative Coordinator, Computer Science Dept

Carleton; Northfield (MN); On-site; USD 28,000 - 40,000; Part time

Job summary

Carleton College in Northfield, MN is seeking an Administrative Assistant in the Computer Science department to provide essential office support to the department chair and faculty. You will manage calendars, coordinate meetings, assist students, and support budget tracking and communications.

This part-time, 0.82 FTE role requires strong writing and editing skills, proficiency with word processing, spreadsheets, and web editing, and the ability to multitask with minimal supervision.

Qualifications

• Post-high school education with 3-5 years full-time professional experience.
• Skilled in word processing, desktop publishing, spreadsheets, Web editing, and internet searches.
• Excellent verbal and written communication.
• Ability to prioritize work and multi-task with interruptions.
• Strong attention to detail; flexible with new technology.
• Works well with minimal supervision; broad knowledge of policies and procedures.
• Preferred: Associate or Bachelor’s degree.

Responsibilities

• Oversees day-to-day office operations, calendars, meetings, mail, supplies, and calls.
• Drafts agendas, takes minutes, tracks deadlines, and supports Chair and faculty.
• Assists students with questions and problems.
• Supports departmental student groups, budgets, and event logistics.
• Maintains office equipment, displays, and department spaces.
• Monitors budgets and VISA card statements; coordinates pre-registration and exams.
• Prepares course schedules, maintains department websites and newsletters.
• Coordinates campus visits, publicity, and public postings.
• Monitors progress toward major requirements and supports recruitment.
• Assists in hiring student staff and coordinating ITS/facilities needs.

Skills

Word processing

Desktop publishing

Spreadsheets

Web editing

Internet searches

Verbal communication

Written communication

Prioritization

Multi-tasking

Attention to detail

Flexibility with technology

Autonomy

Policies and procedures

Education

Associate or Bachelor's degree

Job description

Carleton College in Northfield, MN is seeking an Administrative Assistant in the Computer Science department to provide essential office support to the department chair and faculty. You will manage calendars, coordinate meetings, assist students, and support budget tracking and communications.

This part-time, 0.82 FTE role requires strong writing and editing skills, proficiency with word processing, spreadsheets, and web editing, and the ability to multitask with minimal supervision.