Senior Executive Admin Assistant | Growth & Strategy

OceanFirst Bank; Red Bank (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

On-site fitness facility at Red Bank/T

Employee perks & discount programs

Tuition assistance

Incentive compensation program

Professional development opportunities

Job summary

OceanFirst Bank is seeking an Executive Administrative Assistant to provide high-level support to Senior Management, including calendar management, correspondence, conference planning, and travel arrangements. This role requires precision, discretion, and strong organizational skills.

You will prepare reports, manage multiple Executives' calendars, coordinate meetings and events, and interact with internal and external stakeholders.

Qualifications

• Strong attention to detail and follow-up skills to keep Executives on track.
• Excellent interpersonal, written and verbal communication skills; accuracy and attention to detail.
• Excellent organizational skills with the ability to organize time and resources and to set priorities to accomplish multiple tasks simultaneously.

Responsibilities

• Performs executive administrative duties with a high degree of accuracy and proficiency, as required by members of Senior Management.
• Creates, prepares, and distributes various reports, documents, and correspondence as directed by the Executive.
• Responsible for heavy calendar management for multiple Executives, correspondence, expense reports, and coordinating various events on behalf of the Executive Management team.
• Respond to calls and other requests for information and support in a timely, professional and courteous manner.
• Interfaces directly with other senior executives and their support teams.
• Coordinates internal and external meetings with team members, taking into account their respective agendas.
• Ability to create and modify presentations, spreadsheets, and other various documents.
• Screens and routes incoming telephone calls to assigned executives. Accurately records messages and respond to customer inquiries.
• Coordinates office services, housekeeping, and record controls as directed by the Executive.
• Greets and directs visitors to appropriate Officer.
• Ensures timely distribution and handling of mail as directed by the Executive.
• Maintains files and update revisions to reference manuals and other such documents as directed by the Executive.
• Performs other administrative duties as requested.

Skills

Attention to detail

Communication skills

Organizational skills

Teamwork

Professionalism

Discretion with confidential info

Tools

Excel

Word

PowerPoint

Internet navigation

Job description

OceanFirst Bank is seeking an Executive Administrative Assistant to provide high-level support to Senior Management, including calendar management, correspondence, conference planning, and travel arrangements. This role requires precision, discretion, and strong organizational skills.

You will prepare reports, manage multiple Executives' calendars, coordinate meetings and events, and interact with internal and external stakeholders.