Senior Executive Admin Assistant – Calendar & Budgets

Staffmark Group; Riverside (CA); On-site; USD 94,558,464 - 100,289,280; Full time

Benefits offered by this job

Weekly pay

Comprehensive benefits (medical,Dental

Vision coverage

Life and Disability Insurance

Optional 401(k) Plan

Job summary

Staffmark in Riverside, CA is seeking an Executive Administrative Assistant to support senior leadership with calendar management, correspondence, reports, and presentations. The role emphasizes coordinating travel, maintaining budgets, and providing high-level administrative support in a professional office environment.

The ideal candidate will have seven-plus years of secretarial experience, four-plus years supporting executives, and strong proficiency in Word, Excel, Access, and PowerPoint,

Qualifications

• High school diploma or GED
• 60 semester or 90 quarter college units, including business-related coursework
• Additional qualifying experience may substitute for coursework on a year-for-year basis
• At least seven years of varied secretarial experience
• At least four years supporting executive-level administrators
• Higher education or community college experience preferred
• Ability to type at least 50 net words per minute
• Proficiency with Word, Excel, Access, and PowerPoint
• Galaxy or Datatel experience preferred
• Knowledge of budgeting, procurement, and public relations
• Strong written and verbal communication skills
• Ability to interpret and explain policies and procedures
• Demonstrated commitment to diversity and inclusion

Responsibilities

• Manage executive calendars and schedule meetings
• Draft and edit correspondence, reports, and presentations
• Record and distribute meeting minutes
• Coordinate travel arrangements
• Maintain budgets and financial records
• Support purchasing and procurement processes
• Manage website content and data reporting
• Respond to public and customer inquiries
• Maintain files and indexed records
• Operate standard office equipment
• Direct work-study students and short-term support employees
• Provide high-level administrative support to senior leadership

Skills

Typing 50 wpm

Microsoft Office

Budgeting knowledge

Procurement experience

Communication skills

Executive support

Education

High school diploma or GED

60 college units with business coursework

Higher education preferred

Tools

Word

Excel

Access

PowerPoint

Galaxy/Datatel

Job description

Staffmark in Riverside, CA is seeking an Executive Administrative Assistant to support senior leadership with calendar management, correspondence, reports, and presentations. The role emphasizes coordinating travel, maintaining budgets, and providing high-level administrative support in a professional office environment.

The ideal candidate will have seven-plus years of secretarial experience, four-plus years supporting executives, and strong proficiency in Word, Excel, Access, and PowerPoint,