Executive Administrative Assistant

Atterro; Riverside (CA); On-site; USD 45,460 - 48,216; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med,

Life and Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Atterro in Riverside, CA is hiring an Executive Administrative Assistant to support senior leadership, manage calendars, draft correspondence, and coordinate travel in a professional office setting.

The role requires a high school diploma or GED, 60 college units with business coursework, and substantial secretarial experience, including 4+ years supporting executives. Strong typing and proficiency with Word, Excel, Access, and PowerPoint are essential.

Qualifications

• High school diploma or GED is required.
• 60 semester or 90 quarter college units, including business coursework.
• 7+ years varied secretarial experience.
• 4+ years supporting executive-level administrators.
• Proficiency with Word, Excel, Access and PowerPoint.
• Strong written and verbal communication skills.

Responsibilities

• Manage executive calendars and schedule meetings.
• Draft and edit correspondence, reports, and presentations.
• Record and distribute meeting minutes.
• Coordinate travel arrangements.
• Maintain budgets and financial records.
• Support purchasing and procurement processes.
• Respond to public and customer inquiries.
• Maintain files and indexed records.

Skills

Typing 50 wpm

Microsoft Office

Communication skills

Policies & procedures

Education

High school diploma or GED

60 semester units / 90 quarter units

Business coursework

4+ years executive support

Tools

Word

Excel

Access

PowerPoint

Galaxy/Datatel

Job description

Now hiring for a Executive Administrative Assistant
Location: Riverside, CA
Pay Rate: Pay Rate: $33.00 – $35.00 per hour
Schedule:Monday – Friday | 8:00 AM to 5:00 PM

Brainy, Bossy, and Basically the Glue? We Need You!

Every great office has that one person who keeps everything together. As a Executive Administrative Assistant in Riverside, that’s you. From managing calendars to keeping projects on track, you’ll be the reason things get done, and people stay smiling.

Looking for Executive Administrative Assistant jobs in Riverside where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Requirements

• High school diploma or GED
• Completion of 60 semester or 90 quarter college units, including business-related coursework
• Additional qualifying experience may substitute for coursework on a year-for-year basis
• At least seven years of varied secretarial experience
• At least four years supporting executive-level administrators
• Higher education or community college experience preferred
• Ability to type at least 50 net words per minute
• Proficiency with Word, Excel, Access, and PowerPoint
• Galaxy or Datatel experience preferred
• Knowledge of budgeting, procurement, and public relations
• Strong written and verbal communication skills
• Ability to interpret and explain policies and procedures
• Demonstrated commitment to diversity and inclusion

Job Duties

• Manage executive calendars and schedule meetings
• Draft and edit correspondence, reports, and presentations
• Record and distribute meeting minutes
• Coordinate travel arrangements
• Maintain budgets and financial records
• Support purchasing and procurement processes
• Manage website content and data reporting
• Respond to public and customer inquiries
• Maintain files and indexed records
• Operate standard office equipment
• Direct work-study students and short-term support employees
• Provide high-level administrative support to senior leadership

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!” – Administrative Support Specialist, Staffmark

What You Will Do

As a Executive Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Executive Administrative Assistant role is central to maintaining an efficient and professional office environment. This position supports daily operations by helping organize schedules, communications, documents, records, and administrative workflows.

A successful Executive Administrative Assistant is detail-oriented, dependable, and comfortable working with a variety of people, systems, and priorities. The role requires the ability to communicate clearly, follow through on assignments, and keep information organized and accessible.

Individuals in this role help create structure in busy work environments. By supporting coworkers, responding to requests, and keeping administrative processes moving, the Executive Administrative Assistant contributes directly to team productivity and business success.