Senior Events Coordinator, Summer Programs (Part-Time Contract)

University of California - Los Angeles (UCLA); Los Angeles (CA); Hybrid; USD 30,000 - 52,000; Part time

Job summary

UCLA Architecture and Urban Design seeks an Events Coordinator 3 to deliver summer learning experiences across TeenArch, TeenArch Remote, and JumpStart. This 50% contract role supports lectures, field trips, studio reviews, and special presentations in both in-person and remote formats.

Reporting to the Director of Summer Programs, you will manage schedules, venues, technology, vendors, and materials while guiding event staff and volunteers, ensuring accessible, welcoming experiences for

Qualifications

• Two or more years Experience coordinating complex event operations and related program logistics in a university or similar setting.
• Two or more years Experience providing work direction to event support staff or volunteers, coordinating venue operations, and resolving participant or guest concerns.
• Two or more years Experience supporting multi-week summer programs or events delivered in person, remotely, or in hybrid formats.
• Specialized knowledge of event logistics and the ability to coordinate lectures, webinars, field trips, studio reviews, and onboarding activities.
• Leadership skills to direct, mentor, and motivate event support staff and volunteers, assign tasks, and monitor work performance during events.
• Strong organizational skills for managing schedules, documentation, competing priorities, and recurring event activities while maintaining accurate records and handling confidential student information appropriately.
• Strong interpersonal, written, and verbal communication skills for working with students, families, staff, faculty, speakers, vendors, and campus and external partners.
• Ability to exercise sound judgment, adapt established procedures to specialized event needs, and resolve difficult or sensitive participant concerns.
• Ability to coordinate venue setup, audiovisual and technology support, event resources, and vendor relationships across multiple teams, including collecting quotations and processing invoices through established procedures.
• Ability to implement established event accessibility and safety protocols and coordinate with the appropriate campus offices.
• Ability to coordinate outreach, manage correspondence, and collaborate across departments.
• Ability to evaluate event workflows and operational trends and recommend practical improvements to procedures, scheduling, and resource coordination.

Responsibilities

• Coordinate lectures, webinars, field trips, studio reviews, and special presentations across in-person and remote programs.
• Manage schedules, venues, technology, vendors, and event materials.
• Provide work direction to event support staff and volunteers.
• Create accessible, welcoming experiences for students, families, speakers, and guests.
• Support outreach, program communications, applications, enrollment, purchasing, and expense tracking.

Skills

Event coordination

People leadership

Communication

Organization

Adaptability

Education

High School Diploma or equivalent

Bachelor's Degree in Architecture, Education, Events Management

Tools

Google Drive

Microsoft Office

Excel

Job description

UCLA Architecture and Urban Design seeks an Events Coordinator 3 to deliver summer learning experiences across TeenArch, TeenArch Remote, and JumpStart. This 50% contract role supports lectures, field trips, studio reviews, and special presentations in both in-person and remote formats.

Reporting to the Director of Summer Programs, you will manage schedules, venues, technology, vendors, and materials while guiding event staff and volunteers, ensuring accessible, welcoming experiences for