Senior Events Coordinator, Summer Programs (Hybrid)

UCLA; Los Angeles (CA); On-site; USD 30,000 - 42,000; Part time

Job summary

UCLA Architecture and Urban Design seeks an Events Coordinator 3 to help deliver engaging summer learning experiences through TeenArch, TeenArch Remote, and JumpStart. This part-time (50%) contract role coordinates lectures, webinars, field trips, studio reviews, and special presentations across in-person and remote formats.

You will work with the Director of Summer Programs to manage schedules, venues, technology, vendors, and materials while guiding event support staff and volunteers, ensuring

Qualifications

• Two or more years Experience coordinating complex event operations and related program logistics in a university or similar setting.
• Two or more years Experience providing work direction to event support staff or volunteers, coordinating venue operations, and resolving participant or guest concerns.
• Two or more years Experience supporting multi-week summer programs or events delivered in person, remotely, or in hybrid formats.
• Specialized knowledge of event logistics and the ability to coordinate lectures, webinars, field trips, studio reviews, and onboarding activities.
• Leadership skills to direct, mentor, and motivate event support staff and volunteers, assign tasks, and monitor work performance during events.
• Strong organizational skills for managing schedules, documentation, competing priorities, and recurring event activities while maintaining accurate records and handling confidential student information appropriately.
• Strong interpersonal, written, and verbal communication skills for working with students, families, staff, faculty, speakers, vendors, and campus and external partners.
• Ability to exercise sound judgment, adapt established procedures to specialized event needs, and resolve difficult or sensitive participant concerns.
• Ability to coordinate venue setup, audiovisual and technology support, event resources, and vendor relationships across multiple teams, including collecting quotations and processing invoices through established procedures.
• Ability to implement established event accessibility and safety protocols and coordinate with the appropriate campus offices.
• Ability to coordinate outreach, manage correspondence, and collaborate across departments.
• Ability to evaluate event workflows and operational trends and recommend practical improvements to procedures, scheduling, and resource coordination.
• Experience with marketing support, website content updates, and promotional materials.
• Budget tracking and financial documentation skills.
• Proficiency with Google Drive and Microsoft Office, including the ability to use Excel formulas and pivot tables.

Responsibilities

• Coordinate lectures, webinars, field trips, studio reviews, and onboarding activities across in-person and remote programs.
• Work with the Director of Summer Programs to manage schedules, venues, technology, vendors, and event materials.
• Provide work direction to event support staff and volunteers during events.
• Support outreach, program communications, applications, enrollment, purchasing, and expense tracking.
• Help create accessible, welcoming experiences for students, families, speakers, and guests.

Job description

UCLA Architecture and Urban Design seeks an Events Coordinator 3 to help deliver engaging summer learning experiences through TeenArch, TeenArch Remote, and JumpStart. This part-time (50%) contract role coordinates lectures, webinars, field trips, studio reviews, and special presentations across in-person and remote formats.

You will work with the Director of Summer Programs to manage schedules, venues, technology, vendors, and materials while guiding event support staff and volunteers, ensuring