Events Specialist: Academic & Cultural Programs Lead

University of California, Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

University of California, Los Angeles (UCLA) is seeking an Events Specialist for the Center for 17th- & 18th-Century Studies and the Clark Library. The role focuses on planning, coordinating, and supervising all academic and cultural programming, including conferences, lectures, and public programs.

The position requires 3+ years of event planning experience and a bachelor's degree in a related field. Responsibilities cover budgeting, donor logistics, AV support, and supervising student staff

Qualifications

• Minimum of 3 years' experience in academic and public programs and event planning (Preferred)
• Thorough knowledge of academic and cultural program development, event design, organization, and production
• Excellent organizational skills to prioritize tasks and meet deadlines
• Strong decision-making and problem-solving abilities, with sound judgment
• Ability to communicate with faculty, staff, vendors, donors, and the public
• Experience working across campus locations and flexible hours including evenings/weekends
• Demonstrated ability to supervise student staff and manage complex logistics
• Knowledge of university travel policies and procurement processes preferred
• Strong written and verbal communication skills

Responsibilities

• Plan, coordinate, and supervise academic and cultural programming.
• Oversee logistics for conferences, workshops, lectures, concerts, and seminars.
• Manage correspondence with all invited guests and donors.
• Prepare and monitor budgets; coordinate financial activities and reimbursements.
• Hire, train, and supervise student assistants.
• Support in-person and livestreamed events and online programming.
• Occasional evenings and weekends as required.

Skills

Event planning

Budget management

Communication

Team supervision

Logistics coordination

Interpersonal skills

Education

Bachelor's degree in related area

Job description

University of California, Los Angeles (UCLA) is seeking an Events Specialist for the Center for 17th- & 18th-Century Studies and the Clark Library. The role focuses on planning, coordinating, and supervising all academic and cultural programming, including conferences, lectures, and public programs.

The position requires 3+ years of event planning experience and a bachelor's degree in a related field. Responsibilities cover budgeting, donor logistics, AV support, and supervising student staff