Events Specialist: Academic & Cultural Programs

UCLA; Los Angeles (CA); Hybride; USD 60 000 - 90 000; Plein temps

Résumé du poste

UCLA seeks an Events Specialist to plan, coordinate, and supervise scholarly and cultural programming for the Center for 17th- & 18th-Century Studies and the Clark Memorial Library. The role includes managing conferences, workshops, lectures, and public programs across campus and off-site locations, with budget oversight and donor event support.

The position requires coordinating AV needs for in-person and livestreamed events, handling guest communications, and training student assistants.

Qualifications

• Minimum of 3 years' experience in academic and public programs and event planning.
• Thorough knowledge of event design, organization and production with high accuracy.
• Excellent organizational skills to meet deadlines and manage multiple tasks.
• Strong problem-solving, judgment and initiative in independent work.
• Ability to communicate effectively with faculty, staff, vendors and donors.
• Experience coordinating on-campus and off-campus events and logistics.
• Supervision of part-time student staff and coordination of schedules.
• Knowledge of university travel policies and procurement processes is preferred.
• Excellent written and verbal communication skills.

Responsabilités

• Plan, coordinate and supervise all aspects of academic and cultural programming.
• Oversee logistics for conferences, workshops, lectures, concerts, public programs and seminars.
• Manage correspondence with all invited guests and stakeholders.
• Prepare and monitor budgets and summary reports.
• Coordinate development activities and logistics for donor events.
• Manage event site set-up and AV needs for in-person and livestreamed events.
• Hire, train and supervise student assistants.
• Support online programming and multiple locations, including evenings and weekends.

Connaissances

Event planning

Budget management

Staff supervision

Communication

Project management

Logistics coordination

Formation

Bachelor's Degree in related area

Description du poste

UCLA seeks an Events Specialist to plan, coordinate, and supervise scholarly and cultural programming for the Center for 17th- & 18th-Century Studies and the Clark Memorial Library. The role includes managing conferences, workshops, lectures, and public programs across campus and off-site locations, with budget oversight and donor event support.

The position requires coordinating AV needs for in-person and livestreamed events, handling guest communications, and training student assistants.