Academic Events Coordinator & Programs Lead

University of California - Los Angeles (UCLA); Los Angeles (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

University of California, Los Angeles (UCLA) is seeking an Events Specialist for the Center for 17th- & 18th-Century Studies and the Clark Memorial Library. The role plans, coordinates, and supervises academic and cultural programming, managing budgets and donor event logistics across UCLA campuses.

You will oversee conferences, lectures, and public programs, coordinate AV for in-person and livestreamed events, and supervise student staff. Availability for evenings/weekends is required.

Qualifications

• Minimum 3 years' experience in academic and public programs and event planning (Preferred).
• Strong knowledge of event design, organization and production with accuracy.
• Excellent organization to manage multiple tasks with deadlines.
• Proven ability to work independently and in teams with minimal supervision.
• Demonstrated ability to coordinate complex logistics with diverse participants.

Responsibilities

• Plan, coordinate and supervise academic and cultural programming.
• Oversee logistics for conferences, workshops, lectures, and public programs.
• Prepare budgets and summary reports; monitor expenditures.
• Coordinate development activities and donor event logistics.
• Hire, train and supervise student assistants; manage AV needs for in-person and livestreamed events.
• Support occasional evenings and weekends as required.

Skills

Event planning

Budget management

Communication

Team leadership

Project management

Attention to detail

Education

Bachelor's Degree in related area

Tools

Bruin Buy Plus

Express / Pcard

Job description

University of California, Los Angeles (UCLA) is seeking an Events Specialist for the Center for 17th- & 18th-Century Studies and the Clark Memorial Library. The role plans, coordinates, and supervises academic and cultural programming, managing budgets and donor event logistics across UCLA campuses.

You will oversee conferences, lectures, and public programs, coordinate AV for in-person and livestreamed events, and supervise student staff. Availability for evenings/weekends is required.