Senior Events Coordinator - Client & Logistics Lead

UofL; United States; On-site; USD 52,000 - 68,000; Full time

Job summary

The University of Louisville is seeking an Events Coordinator IV for the Delphi Center for Teaching and Learning to manage a portfolio of 200+ events annually, from booking to execution and wrap‑up.

Responsibilities include coordinating venue setups, catering, AV, vendor management, and ensuring billing accuracy, client satisfaction, and timely invoicing. The role also supports sales and marketing efforts to drive re-bookings.

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• 5 years' direct experience booking and coordinating meetings and events for an event venue.
• Proficiency with Microsoft Outlook and Word; basic competence using Microsoft Excel
• Experience using Momentus event management software a plus
• Experience using Microsoft Visio diagram software a plus

Responsibilities

• Event Booking: qualify and book events; produce event orders and confirmations.
• Event Management: manage room setups, catering, AV, and coordinate with staff/vendors for flawless execution.
• Department Support: tracking/reporting in Momentus; marketing/social media; outreach to regular customers; team participation.

Skills

Event booking & coordination

Self-directed

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Momentus

Microsoft Visio

Job description

The University of Louisville is seeking an Events Coordinator IV for the Delphi Center for Teaching and Learning to manage a portfolio of 200+ events annually, from booking to execution and wrap‑up.

Responsibilities include coordinating venue setups, catering, AV, vendor management, and ensuring billing accuracy, client satisfaction, and timely invoicing. The role also supports sales and marketing efforts to drive re-bookings.